Administrative Assistant HRAP
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Job Location:
Sparks, NV - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Description Summary
The Administrative Assistant is responsible for the assigned daily Accounts Payable Human Resources and general office tasks. Assists Accounts Payable and Human Resources with data entry application hiring documents general office admin tasks and assists in other departments as needed. They will foster good relationships with vendors customers and employees. They will work independently and in a team when needed. The Administrative Assistant will be reliable timely attentive and have a high level of communication.
Requirements:
Skill Knowledge and Abilities
- Bilingual Spanish/English!
- Attention to detail with efficiency and speed.
- Able to multitask and switch between tasks quickly.
- Ability to recognize your own errors and find solutions to prevent them.
- Requires a high level of reading writing spelling and communication skills.
- Computer skills including Excel and Word
- Ability to learn new programs quickly.
- High school diploma or GED Equivalent
- Two or more years of related experience
- 18 years or older
Preferred but not required:
- Knowledge of Sage 300 Construction Accounting Software TimberScan and Paycor
- Knowledge of GL & Cost Accounting
- General understanding of HR
Physical
- Body Positions Long periods of sitting and/or standing while working on a computer.
- Body Movements Ability to stoop; kneel; carry fifty (50) pounds; operate a computer for extended periods; and operate a scanner printer and phones. Ability to walk briskly from one room to another.
- Body Senses Ability to obtain understand and follow through with information by listening talking seeing or reading.
- Mental Requires general understanding of math accounting reading writing spelling and communication skills. Able to maintain calm and efficiency under pressure. Ability to get along with a variety of personalities.
Working Conditions
Primarily an office environment with varying amounts of noise and quiet throughout the day. Environment may require proximity to vehicles and equipment for brief times. Require periodic extended hours to meet monthly quarterly and annual deadlines.
Essential Functions
The basic functions of the Administrative Assistant is to complete accounts payable invoicing; update and maintain hiring platforms; onboarding and hiring; general office tasks with the highest quality efficiency and productivity; and assisting Human Resources and Accounts Payable with assigned projects. To maintain an expansive amount of job knowledge reliability and creativity. To use good judgement at all times and foster good relationships.
Responsibilities and Duties:
General Office Tasks
- Maintain front office back up Accounts Payable and Human Resources.
- Maintain supply ordering and organization.
- Listen to messages on main phone/transfer.
- Assist walk in customers vendors or employees and direct as needed.
- Keep front office and other common areas tidy and organized.
- Maintain confidentiality of employees coworkers vendors and customers information.
Account Payable
- Process data entry cost codes and route invoices with extreme attention to detail high quality and efficiency.
- Creating and collecting data for purchase order entry into Sage 300 CRE.
- Reconcile monthly vendor statements addressing issues as needed.
- Track and Request vendor Insurance Certification.
- Complete additional tasks requested by Human Resources or Accounts Payable.
Human Resources
- Interact directly with employees and potential employees.
- Accept applications assisting applicants.
- Maintaining and updating new hire packages as needed.
- Onboarding and hiring of new employees assisting with company apps.
- Prepare monthly birthday cards for field and office employees in a timely manner.
- Assisting employees with new devise and resolving issues.
Other Misc. Duties
- Maintain and create necessary documents and supplies for field managers.
- Assist with any other department tasks and duties as needed such as scanning organizing mailing printing and filing
- Translating Verbally and Written
- Backup any office absences as needed.
Measurements of Performance
Quality Productivity Job Knowledge Reliability Attendance Independence Creativity Initiative Adherence to Policy Interpersonal Relationships and Judgement.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
Tedesco Pacific Construction, Inc. is Northern Nevada and California's trusted concrete and slab construction expert. Call for help with your next project!
