Testing Coordinator Workday Implementation

Job role: Testing Coordinator - Workday Implementation

Duration: 6 Months (Contract)

Location: Fremont CA 94538 hybrid

• Project Managers or Junior PMs who have played a test coordination role in past projects
• Business analysts with strong testing oversight experience

Candidate Profile

• Strong background in ERP or clinical system testing (not hands technical but form a coordination standpoint)
• Experience as a Testing Coordinator or Project Manager with testing responsibilities
• Comfortable reading test cases validating business needs and discussing with SMEs
• Assertive but diplomatic - able to push for clarity accountability and follow-through
• Thinks critically about test coverage and works proactively to close gaps
• Workday experience is a plus but strong enterprise software testing background will be considered

Original ask:

We need someone with specific testing coordinator skills. As we have not upgraded some of our systems in a while and many business processes will change with Workday we need more help than planned. With training and additional coordinator needs Arielle will not be able take it on and Bhaviths depth in this area will not be sufficient.

For the training coordinator we are looking at:

• Working with SMEs and analysts to update training scripts. I would like this to be active e.g. having a Q&A session and the training coordinator capturing discussed items.
• Coordinating testing sessions -- reserving rooms planning the sessions clarifying objectives and what scripts are run and ensuring the groups run them
• Organizing and reporting results for the project team.
• Getting signoffs from testing leads
• Workday experience preferred though not required is depth of experience with other software

Notes from call:

Project Background

• The client is implementing Workday which will significantly impact business processes.
• Many departments lack formal policies procedures or up-to-date SOPs especially in finance.
• Theres a knowledge gap among staff-many have never executed test scenarios or dont understand how to validate processes.
• The client needs a dedicated Testing Coordinator to lead organize and drive accountability across testing efforts.

Key Responsibilities

Test Planning & Execution

• Organize and coordinate end-to-end system testing
  • Schedule sessions reserve rooms and assign test scripts
  • Clarify test objectives expected outcomes and business context
• Work closely with SMEs and process owners to ensure test scripts are accurate relevant and fully understood
• Identify gaps in test coverage and work with stakeholders to develop meaningful test scenarios

Oversight & Accountability

• Hold process owners and SMEs accountable for test participation and sign-off
• Track test progress escalate failures or issues to the project team for resolution
• Ensure stakeholders understand the importance of test scripts and whats expected of them
• Facilitate prep meetings to ensure everyone is aligned before test execution