Office Administrator (Part-Time 50)

As the Office Administrator youll be the heart of our Lille workplaceensuring everything runs smoothly while creating a welcoming and engaging environment for colleagues customers partners and guests. You are approachable dependable and thrive on building connections and supporting a positive office culture.

This is an on-site role requiring daily presence and visibility in the office to support operations and foster team spirit.

Administrative Support

• Manage and distribute all incoming and outgoing mail emails and phone calls for the Lille office.
  

• Act as the first point of contactresponding promptly to inquiries from clients customers and visitors.
  

• Maintain organize and securely retain both electronic and physical records (e.g. lease contracts).
  

• Support onboarding of new hires including preparation of welcome packs and orientation logistics.
  

Procurement

• Handle daily lunch orders and procure office supplies equipment and furniture.
  

• Build and maintain relationships with vendors and suppliers to meet procurement needs effectively.
  

Office & Facility Management

• Ensure health & safety regulations and compliance standards are always met.
  

• Coordinate internal and external meetings conferences team meet-ups and social events.
  

• Oversee maintenance and repairs to keep the office in top condition.
  

• Serve as the key liaison for all building-related needs and government compliance checks.
  

Financial & Budget Management

• Process vendor invoices and ensure timely payments.
  

• Track daily expenses and maintain accurate financial records.
  

• Prepare monthly and year-end expense reports.
  

• Reconcile office-related financial data in collaboration with the Zoho HQ finance team.
  

• Manage allocated budgets for office lunches supplies and employee events.
  

Requirements

• Minimum of 4 years of relevant experience in office administration or a similar role.
  

• Fluency in French (both written and verbal) is essential for this position.
  

• Proficiency in English (spoken and written) is also required.
  

Benefits

• Competitive salary package aligned with candidates qualifications experience and the market value of the role.
  
• Supportive and inclusive work environment.
  
• Supplementary Health Insurance.
  
• MacBook mobile and paid SIM.
  
• A vibrant international environment.
  
• Opportunity to work with a global team and contribute to the growth of a leading technology company