Lobby Ambassador

Covington, OH - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description

Job Description:

Support all site functions in relation to professionally administration site reception desk operations greeter registers and assist Visitors to the Facility. Provide clerical support to several departments. Assist Facility Team in administration when deemed necessary. Execute all work and communications in a hospitality and concierge manner. Coordinates and performs the administrative and office management functions of an office. Assists office manager in ensuring that onsite functions of the office are running smoothly. Supports teams in administrative tasks as needs arise. Files and organizes office documents invoices and manuals. Liaises with vendors of required office supplies and takes inventory. Participate in office policy development and the generation of new procedures. Facilitate building safety protocols in accordance with security team guidelines and undertake bookkeeping duties. Workplace / Employee experience ambassador

Job Duties

Registration of / assistance to visitors in directing them to the appropriate individual/department
Responds to clients requests as required
Provide general information to visitors/employees including phone numbers facility locations maps and directions
Provide clerical support to multiple departments
Enter and follow up on Corrective Maintenance work orders with facility team record process for completion
Planning/ Scheduling experience
A/P function experience
PO Creation through Billing
Customer Centric
Participate in development of SOPs
Other duties as assigned
Manages ABM purchasing program; in alignment to budget
Reviews and approves invoices on a regular basis and processes to accounting for inclusion on monthly invoice
Ensures that staff receives adequate technical administrative and other training; participates in training individually
Manages staff in accordance with ABM employee relations philosophy and policies; communicates and administers ABM personnel policies

*Job duties may be modified at any time

Essential Job Functions/Qualifications:

Promotes hospitality and concierge atmosphere friendly and courteous at all times
Creative problem solver with elimination of roadblocks
Assist with event planning and communications
Exceptional computer skills and reporting
Highly adaptable to new computer systems
Highly flexible
Pays close attention to details
Highly professional in dealings with all constituents: Employees suppliers customers and public
Must be dependable and reliable
3- 5 years professional experience in customer service or professional office
Flexible work schedule
Strong positive communication skills
Professional appearance
Experienced in Front Desk and switchboard operations

Work Environment

General office environment
Shop environment
Some exterior/outside environment

Organizational Relationships

Reports to the National Account Director but interacts with client directly on a daily basis

Benefit Information:
ABM offers a comprehensive benefits package. For information about ABMs benefits visit ABM Employee Benefits Staff & Management

ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (M/F/V/D

DescriptionJob Description:Support all site functions in relation to professionally administration site reception desk operations greeter registers and assist Visitors to the Facility. Provide clerical support to several departments. Assist Facility Team in administration when deemed necessary. Exec...