Admin Asst, Executive C-Suite
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Job Location:
Atlanta, GA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Overview
Be inspired. Be rewarded. Belong. At Emory Healthcare.
At Emory Healthcare we fuel your professional journey with better benefits valuable resources ongoing mentorship and leadership programs for all types of jobs and a supportive environment that enables you to reach new heights in your career and be what you want to be. We provide:
- Comprehensive health benefits that start day 1
- Student Loan Repayment Assistance & Reimbursement Programs
- Family-focused benefits
- Wellness incentives
- Ongoing mentorship development and leadership programs
- And more
The Executive Administrative Assistant to the President Physician Division of Emory Healthcare plays a crucial role in maintaining the image and brand of the Emory Clinic administration office and ensuring it runs smoothly and efficiently. The Assistant is responsible for providing high-level administrative support managing calendars coordinating meetings and events travel and handling confidential information with discretion and professionalism. The ideal candidate will possess exceptional organizational skills attention to detail and a strong ability to maintain confidentiality. He/she must be able to manage multiple competing and changing priorities with the highest level of professionalism.
This position is on-site.
Description
Under limited supervision provides advanced administrative and executive support to C-Suite leaders. This position requires excellent judgment discretion and organizational skills to manage executive priorities coordinate complex schedules and ensure effective communication with internal and external stakeholders. The Administrative Assistant serves as a trusted partner to executive leadership supporting the success of organizational goals and initiatives.
Primary duties and responsibilities:
Executive Support
- Manage complex and dynamic calendars including scheduling meetings resolving conflicts and prioritizing appointments.
- Coordinate travel arrangements including logistics itineraries and expense processing.
- Prepare agendas materials presentations and follow-up documentation for executive meetings.
- Anticipate executive needs and proactively manage priorities to ensure smooth day-to-day operations.
Communication & Liaison
- Serve as the primary point of contact for executives screening inquiries and requests while ensuring timely and accurate responses.
- Draft edit and proofread correspondence presentations and reports on behalf of the executive(s).
- Represent the executive office with professionalism and discretion in interactions with senior leaders board members and external stakeholders.
Confidentiality & Information Management
- Handle highly sensitive and confidential information related to personnel strategy and operations with discretion.
- Develop and maintain efficient filing systems records and workflows to ensure accuracy and accessibility of executive information.
Project & Process Support
- Support special initiatives and projects by tracking deadlines coordinating deliverables and monitoring progress.
- Identify opportunities to streamline administrative processes and recommend improvements for efficiency.
- Assist in preparation and coordination of executive-level events meetings and organizational functions.
Leadership & Office Coordination
- Provide guidance and direction to other administrative staff supporting executive offices ensuring consistent practices and service delivery.
- Coordinate with other administrative professionals to align workflows across departments and executives.
- May serve as a spokesperson or representative for departmental inquiries as appropriate.
Additional Duties as Assigned
Travel: Some travel between operating units may be required.
Work Type: On-Site Employee
Minimum Required Qualifications:
Education / Experience: Bachelors degree in business administration communications or a related field OR Seven (7) years of office administration senior secretarial or related experience in lieu of a Bachelors Degree. If Bachelors 3 years office administration senior secretarial or related experience.
Knowledge skills and abilities (required):
- Experience with PC software applications.
- Ability to type 60 wpm.
- Exceptional written verbal and interpersonal communication skills.
- Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
- High level of discretion integrity and professionalism.
- Ability to exercise independent judgment and make decisions within established guidelines.
PHYSICAL REQUIREMENTS (Medium Max 25lbs): up to 25 lbs. 0-33% of the work day (occasionally) Lifting 25 lbs. max; Carrying of objects up to 25 lbs.; Occasional to frequent standing & walking Occasional sitting Close eye work (computers typing reading writing) Physical demands may vary depending on assigned work area and work tasks.
ENVIRONMENTAL FACTORS: Factors affecting environmental conditions may vary depending on the assigned work area and tasks. Environmental exposures include but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste chemicals/gases/fumes/vapors Communicable diseases Electrical shock Floor Surfaces Hot/Cold Temperatures Indoor/Outdoor conditions Latex Lighting Patient care/handling injuries Radiation Shift work Travel may be required. Use of personal protective equipment including respirators environmental conditions may vary depending on assigned work area and work tasks.
Additional Details
Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law.
Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcares Human Resources at . Please note that one weeks advance notice is preferred.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
About Company
"Have a Coke and a smile" means more to Emory University than it does to the rest of the world. The school, which has some 13,300 students and about 12,500 staff and faculty members, has a very low student-teacher ratio of about 7:1. It changed from Emory College to Emory University i ... View more
