Office Manager (Kyiv Office)

Kyiv - Ukraine

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

N-iX is a global software development service company that helps businesses across the world develop successful software products. Founded in 2002 N-iX has come a long way expanding its presence across Europe the US and Latin America. Today we are a strong community of 2000 professionals and a reliable partner for global industry leaders and Fortune 500 companies.

Currently we looking for Office Manager acts both as an office support specialist and receptionist. Performs most office support duties. Provides a wide range of services to ensure efficient office operation.

Responsibilities:

General office services: maintaining schedules and administering systems or arrangements for purchasing receiving dispatching and delivering goods and/or services helping contractors with office requests maintaining inventory of office supplies and ordering suppliesequipment and services within procedures and agreements keeping all requests in Jira under control and in progress alert cross-department issues and work with landlord services keeping office managers; storage in order
Visitors hosting and office event area: preparing business visits (taxi/lunch accommodation meeting rooms conference halls) maintaining stock of visitors gifts and other goods alert in case of escalation or high priority/nonstandard greeting cooperating in arranging in-house events
Reception area: managing general postal operations and ensuring on-time delivery handling supplier documents payments and escalations conducting regular office observation managing reception area processes (phone calls info point lost and found)
Office planning reorganization opening/closing facilities: supporting office opening/closing arrangements establishing general office services and reception areas
Other areas: maintaining records of administrative expenses and petty cash reporting expenses recommending improvements in procedures and policies producing regular and/or adhoc reports maintaining office support-related database identifying and reportingproblems to the Head of Administrative Services Sub-Unit supporting otherdepartments with administrative and operational tasks.

Requirements:

Working experience in the same position/industry or both 1 year
At B2 level in English knowledge
High level of attention to detail and accuracy
Excellent collaboration verbal and written communication skills
Strong client relationship management and customer service skills
Positive attitude under stressful conditions and willingness to help wherever required
Look for creative ideas and generate other information to improve office life
Strong Knowledge of MS Office.

We offer*:

Flexible working format - remote office-based or flexible
A competitive salary and good compensation package
Personalized career growth
Professional development tools (mentorship program tech talks and trainings centers of excellence and more)
Active tech communities with regular knowledge sharing
Education reimbursement
Memorable anniversary presents
Corporate events and team buildings
Other location-specific benefits

*not applicable for freelancers

Required Experience:

Responsibilities:

General office services: maintaining schedules and administering systems or arrangements for purchasing receiving dispatching and delivering goods and/or services helping contractors with office requests maintaining inventory of office supplies and ordering suppliesequipment and services within procedures and agreements keeping all requests in Jira under control and in progress alert cross-department issues and work with landlord services keeping office managers; storage in order
Visitors hosting and office event area: preparing business visits (taxi/lunch accommodation meeting rooms conference halls) maintaining stock of visitors gifts and other goods alert in case of escalation or high priority/nonstandard greeting cooperating in arranging in-house events
Reception area: managing general postal operations and ensuring on-time delivery handling supplier documents payments and escalations conducting regular office observation managing reception area processes (phone calls info point lost and found)
Office planning reorganization opening/closing facilities: supporting office opening/closing arrangements establishing general office services and reception areas
Other areas: maintaining records of administrative expenses and petty cash reporting expenses recommending improvements in procedures and policies producing regular and/or adhoc reports maintaining office support-related database identifying and reportingproblems to the Head of Administrative Services Sub-Unit supporting otherdepartments with administrative and operational tasks.

Requirements:

Working experience in the same position/industry or both 1 year
At B2 level in English knowledge
High level of attention to detail and accuracy
Excellent collaboration verbal and written communication skills
Strong client relationship management and customer service skills
Positive attitude under stressful conditions and willingness to help wherever required
Look for creative ideas and generate other information to improve office life
Strong Knowledge of MS Office.

We offer*:

Flexible working format - remote office-based or flexible
A competitive salary and good compensation package
Personalized career growth
Professional development tools (mentorship program tech talks and trainings centers of excellence and more)
Active tech communities with regular knowledge sharing
Education reimbursement
Memorable anniversary presents
Corporate events and team buildings
Other location-specific benefits

*not applicable for freelancers

Required Experience: