Procurement Agent (Systems & Capital Support)

Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

The salary for this position is $69852.60/yr. - $77613.99/ yr. Commensurate with experience

ESSENTIAL JOB FUNCTIONS:

• Managing data in the Citys financial system (Workday) and the departments project management system (Trimble Unity Construct) including:

  • Entering modifying tracking reconciling and closing out contracts and purchase orders.

  • Uploading supporting documentation for contracts and purchase orders.

  • Processing Project Managers requests for new purchases.

  • Providing regular reporting analysis of data.

  • Communicate with Project Managers to set up/update Schedule of Values for all construction contracts.

  • Reconcile Trimble Unity Construct commitments to Workday contracts and purchase orders.

  • Advise on process development and improvements related to procurement-related processes.

  • Ensure transactions are compliant NC General Statutes and city policies.

• Generating reports with large quantities of data and performing detailed analyses of financial transactions.

• Processing higher quantities of transactions at different periods throughout the year as needed to maintain compliance with city requirements.

• Communicating with vendors and other City departments such as Finance Procurement Management Risk Management and the City Attorneys office in order to process contracts and purchase orders.

• Supporting the departments capital spending through the aforementioned systems in a timely manner is the top priority for this position. Secondary duties include:

• Provide customer support for receiving and entering project updates in the Citys forecasting system EarlyBird. Monitor system for compliance promptly resolve any issues and communicate with team members regarding project updates.

• Support the teams work in systems such as SharePoint and OnBase.

• Assist with procurement initiatives reporting special projects and other tasks as needed.

MINIMUM QUALIFICATIONS TO PERFORM WORK:

• Bachelors degree from an accredited school

• Three (3) years of directly related work experience.

Licenses Certifications or Registrations:

• Requires a valid drivers license.

Knowledge Skills & Abilities:

• Background in Finance Procurement Administration or Project Management.

• Adaptable

• Self-starter who is motivated to accomplish goals without constant supervision

• Possess effective oral and written communication skills

• Ability to concentrate on detailed tasks like data entry while staying focused on big picture objectives

• Ability to multi-task

• Experience with financial and project management software

• Basic knowledge of governmental purchasing contracting accounting and reporting

• Experience with Workday Trimble Unity Construct OnBase and Sharepoint or similar systems is preferred

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.