Company Overview

Pearl West is building the future of consumer brandsfast focused and performance-driven. Think mini-Unilever without the bloat of traditional private equity or the stale DTC playbook.

We own and operate six brands across beauty supplements sports nutrition skincare and pet care with a combined run rate of $40M USD and scaling quickly. Our model: acquire profitable $2M EBITDA brands scale them aggressively and position them for exit within three years.

Our mission is unapologetic: build unforgettable brands and exit them at their peak. With seasoned operators deep e-commerce expertise and strong capitalization behind us we execute with speed clarity and impact.

If you value clarity over chaos speed over politics and results over theateryoull fit right in.

The Role

Were hiring a Senior Executive Assistant (EA) to support our CEO and COO. This is not a gatekeeping roleits about enabling top performance. Youll manage priorities streamline workflows and ensure leadership is focused on what matters most.

This is a full-time hybrid role based in Montreal with flexibility. Youll be trusted with high-impact projects sensitive information and a seat close to the decisions shaping the companys future.

What Youll Do

• Optimize Executive Operations Master calendars inboxes and workflows to maximize executive focus.
  
• Drive Communication Capture and track action items ensuring accountability across teams.
  
• Track Projects & Priorities Monitor initiatives highlight risks and ensure deadlines are met.
  
• Enable Information Flow Be the link between executives and teamsfast clear aligned.
  
• Prep & Follow-Up Create agendas briefing notes and follow-up reports that drive outcomes.
  
• Improve Processes Identify bottlenecks and introduce better systems.
  
• Confidential Support Handle sensitive matters with absolute discretion.
  
• Oversee Logistics Manage travel events and scheduling seamlessly.
  

Key Performance Indicators (KPIs)

• Meeting Efficiency 90% of meetings yield clear documented action items.
  
• Calendar Optimization <5% reschedule rate; >80% of time aligned with top priorities.
  
• Task Execution 90% of assigned actions completed on time.
  
• Communication Speed Internal follow-ups 25% faster across teams.
  
• Process Innovation Launch 3 new tools/systems in Year 1 to boost efficiency.
  

Day Success Benchmarks

First 30 Days

• Shadow CEO/COO to master workflows priorities and communication style.
  
• Deep-dive into Pearl West brands playbooks and operating model.
  
• Take over scheduling inbox triage and meeting prep.
  

First 60 Days

• Independently manage executive deliverables and follow-ups.
  
• Roll out organizational systems that boost leadership productivity.
  
• Coordinate at least one cross-functional initiative end-to-end.
  

First 90 Days

• Operate as a trusted partneranticipating needs and driving outcomes proactively.
  
• Fully own investor/board reporting cadence.
  
• Deliver measurable efficiency gains and time savings for executives.

What You Bring

Must-Have Skills

• 5 years supporting C-level execs in fast-paced high-growth environments.
  
• Exceptional organizational and time-management skills.
  
• Advanced proficiency with G-Suite Slack and project tools (ClickUp/Asana).
  
• Sharp business acumenable to turn vision into execution.
  
• Excellent written and verbal communication.
  
• Proven discretion handling sensitive information.
  

Nice-to-Have Skills

• Background in e-commerce private equity or high-growth consumer brands.
  
• Familiarity with financial reporting and KPI dashboards.
  
• Bilingual (English Spanish or French).
  
• Growth-stage/startup experience.

Compensation & Benefits

• Growth & Development Direct exposure to leadership and investors.
  
• Culture No politics. Outcome-driven collaborative.
  
• Compensation $85K$110K CAD DOE performance bonus equity.
  
• Flexibility Hybrid role in Montreal (or Vancouver) with autonomy.
  
• Benefits Health dental mental health flexible PTO.
  
• Perks Annual retreats wellness programs learning stipends.
  

Application Process

• Step 1: Submit resume cover letter.
  
• Step 2: Online assessment.
  
• Step 3: Screening call with HR.
  
• Step 4: Final interview with CEO & COO.