GTM Events & Community Co-ordinator

Department: Growth
Track: Individual Contributor
Reports to: Head of Revenue
Direct Reports: N/A

Location: Hybrid (WeWork Waterloo)
Schedule: Full-time permanent Mon-Fri 9:00-5:30pm(GMT)
Compensation: Competitive based on experience
Start Date: Flexible wed love you to join soon

About Us

Avvoka is a fast-growing legal technology scale-up specialising in document automation. Our platform empowers legal commercial and operations teams to draft negotiate and manage contracts more efficiently - reducing friction improving compliance and accelerating deal cycles.

Were trusted by leading organisations worldwide including Magic Circle law firms major banks and global corporates. Our events such as LogicallyDrafted in London New York and Chicago bring together senior leaders in legal operations innovation and technology to explore how automation and AI are reshaping legal work.

Avvoka is in an exciting growth phase - evolving from a bootstrapped start-up to a scale-up with 60% growth in headcount and over 70% organic revenue growth in the past year. As we expand globally were looking for an Events & Community Co-ordinator to drive Avvokas growing events portfolio and client engagement community - someone who can turn every Avvoka event into a polished memorable experience that reflects our innovative professional and people-first culture.

The Opportunity

This is a hands-on role perfect for someone who enjoys both creative planning and meticulous execution. Youll be responsible for designing coordinating and hosting Avvokas global events - from large-scale LogicallyDrafted conferences to intimate client roundtables webinars and partner-led sessions.

Youll work closely with our Marketing Sales and Customer Success teams to ensure every event drives brand awareness deepens client relationships and creates commercial opportunities. Youll also take ownership of Avvokas user and partner community fostering collaboration and thought leadership across our network.

Your focus will be on delivering events that blend substance with style - insightful discussions on legal technology automation and innovation executed with the precision and professionalism Avvoka is known for.

Who You Are

You are an organised energetic and personable professional with a proven ability to plan and deliver exceptional business events. You combine creativity with operational rigour balancing attention to detail with a sense of purpose and pace.

You are comfortable working with senior professionals - lawyers innovation leads and executives - and confident representing Avvoka in both formal and social settings. You thrive in a scale-up environment where initiative and ownership are valued and you enjoy seeing the tangible impact of your work.

Key Responsibilities

1. Global Events Programme Management

• Lead the end-to-end planning and delivery of Avvokas global LogicallyDrafted event series and associated roundtables workshops and webinars
• Produce detailed event preparation guides covering logistics catering agenda design partner coordination and technical requirements
• Partner with host firms and sponsors such as leading law firms and corporates to co-create events that align with mutual goals and brand standards
• Ensure every event reflects Avvokas brand values and commitment to quality innovation and inclusivity

2. Community Building & Engagement

• Develop and grow Avvokas global client and user community through regular touchpoints educational sessions and networking opportunities
• Curate and host discussions on document automation AI and modern contracting best practice
• Create opportunities for knowledge-sharing between clients partners and internal teams
• Build advocacy within our client base by nurturing long-term relationships with event participants

3. Marketing & Brand Integration

• Work closely with the Marketing team to align event strategy with wider go-to-market goals and content campaigns
• Manage co-branding and partnership marketing with firms and clients ensuring compliance with branding guidelines
• Oversee the creation of event materials signage name tags banners merchandise and photography
• Collaborate with the wider Growth team to turn events into lead generation thought leadership and social media opportunities

4. Logistics & Budget Management

• Manage all operational aspects including venue sourcing catering deliveries technical setup and on-site logistics
• Maintain event budgets track costs and ensure timely payments and vendor management
• Oversee registration security clearances and guest list management with host venues
• Create repeatable structured event processes and templates for consistent delivery

5. Reporting & Continuous Improvement

• Define and track key metrics for event success such as attendance satisfaction engagement and ROI
• Produce post-event reports and recommendations to refine future events
• Keep the wider team informed of upcoming opportunities milestones and outcomes

Key Measures of Success

To ensure your application has the best opportunity of success your CV could cover the below measures of success with quantifiable results (e.g. percentages growth reductions impact)

• Event Excellence: Delivered high-quality B2B events with strong attendance and satisfaction measures.

• Community Growth: Built rofessional communities through engaging events workshops or roundtables that strengthened client and partner relationships.

• Commercial Impact: Translated event activity into measurable business outcomes such as qualified leads new partnerships or increased client engagement.

• Operational Mastery: Managed budgets and logistics efficiently introducing repeatable processes that improved event consistency and scalability.

• Brand & Thought Leadership: Created events that elevated brand presence generated valuable content and positioned your organisation as a thought leader in its space.

Person Specification

The ideal candidate would have:

• Proven experience planning and managing professional B2B events ideally in technology legal or professional services sectors
• Strong project management and organisational skills with the ability to manage multiple events simultaneously
• Excellent written and verbal communication skills including confidence presenting or hosting events
• Experience coordinating suppliers managing budgets and handling logistics from end to end
• High attention to detail and an ability to maintain brand consistency across multiple regions

The desirable candidate would have:

• Awareness of legal technology legal operations or legal practice
• Experience working within or closely with a marketing team at an enterprise SaaS business
• Familiarity with tools such as HubSpot Eventbrite Luma or equivalent event management software
• Experience hosting or facilitating panels workshops or webinars
• A background in community management partnerships or customer engagement programmes

In addition to the technical and professional skills there are certain core attributes we value across all roles:

• Adaptability in dynamically evolving settings

• A proactive solution-focused mindset with ownership

• A collaborative spirit supporting and mentoring others

If youre excited about this role but your experience doesnt align perfectly with every qualification we encourage you to apply anyway you might be just the candidate were looking for.

Our Hiring Process

• CV Review: Our People team reviews all applications carefully.

• Screening Call (15m): A quick virtual chat with our People team to learn more about you and answer any initial questions.

• Stage 1 Assessment Interview (3045m): A virtual assessment interview with the Hiring Manager focused on your experience and approach.

Stage 2 Senior Interview (for senior roles): An additional conversation with members of the leadership team.