Contract Management Prof. 2
Share
Job Location:
Malvern, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description:
See Commercial Title: Federal Contract Specialist
Notes from Intake Call
Federal Contract Specialist Intake Call Summary
1. Is this a new position or a backfill
This is a temporary backfill for a team member on long-term medical leave.
2. Is the role remote or onsite
The role is remote four days a week with in-office presence required on Thursdays in the Malvern office.
3. Is any travel required
No travel is required.
4. What experience level is preferred
Minimum of 3 years is required. Candidates with 3 5 years or more are welcome.
5. What does the interview process look like
Typically involves 1 2 interviews via Teams. The process may be adjusted depending on internal feedback.
6. What is the expected pay rate
7. What is the work schedule
Standard 9:00 AM to 5:00 PM schedule.
8. Top qualities or experiences for success in this role:
Federal contract administration experience is highly preferred due to regulatory complexity.
If not federal then general contract administration experience is acceptable.
Must be detail-oriented and able to handle high-volume work especially managing group inboxes and processing communications.
9. Are all listed required skills must-haves
Yes especially proficiency in Microsoft Office Outlook and Teams.
10. Is Excel expertise required
No. Basic use for tracking (columns/rows) is sufficient.
11. Team structure:
The candidate will report to the hiring manager.
The team includes three members: a team lead and a senior contract manager both of whom the candidate will work closely with.
Position Description:
Administers high-volume complex federal orders and modifications primarily issued under an IDIQ prime contract for the sale and maintenance of medical imaging equipment medical software and related services.
Monitors team email boxes for newly awarded orders and modifications reviews such orders and modifications for any compliance concerns and transmits executed orders and modifications to both internal and external stakeholders.
Reviews contract clauses in orders and modifications to identify any new requirements or deviations.
Transmits modification requests to federal customers and follows up on those requests when needed.
Updates internal tracking tools with the status of modification requests.
Audits internal contract files for consistency and completeness and ensures files are created and/or updated with newly awarded orders and modifications.
Works to identify unusual contract situations or potential areas of noncompliance reports these situations to the Director of Federal Contacts and/or legal counsel and provides assistance to resolve such issues.
Works collaboratively with the other members of the Federal Contracts Team legal counsel and other internal stakeholders with sales and finance roles participating in meetings in person and/or via Teams as needed.
As needed acts as a point of contact for certain federal government Contracting Officers and communicates clearly and strategically on behalf of client Healthineers.
Obtains signatures for orders and modifications in accordance with corporate policies and contract requirements.
Assists in performing other tasks required to administer client Healthineers federal contracts.
Experience: 3-5 years.
Required Skills:
You have earned a bachelors degree or you have equivalent work experience.
You possess a competency with Microsoft Office and Teams applications.
You demonstrate attention to detail and an ability to process volumes of data and documentation efficiently.
You can identify and solve problems including constructively engaging with relevant stakeholders and suggesting creative solutions.
You can manage heavy workload effectively and meet deadlines.
You work independently and effectively in a highly matrixed high-volume challenging environment.
You possess strong written and oral communications skills.
You must possess the ability to coordinate multiple activities associated with complex contract administration and processes.
You have a willingness to learn and apply knowledge to work responsibilities.
Preferred Skills:
You have a basic understanding of government procurement regulations basic contract documents and legal terminology relating to federal contracts; preferred.
You have experience in customer service and/or business negotiation; preferred.
Enable Skills-Based Hiring No $(function() $(.qualPlaceHolder).each(function() if($(this).parents(#jsLegend).length ! 1 $(this).find(ul).length 0) var requested $(this).attr(requested); var presented $(this).attr(presented); var dynamicId $(this).attr(id); var text $(this).attr(text); var readOnly ($(this).attr(edit) true); var flexibleScaleLevels $(this).attr(flexibleScaleLevels); var flexibleScaleLevelNames $(this).attr(flexibleScaleLevelNames); new ( element: $(this) readOnly: readOnly requested: requested presented : presented dynamicId : dynamicId text : text flexibleScaleLevels : flexibleScaleLevels flexibleScaleLevelNames : flexibleScaleLevelNames ).initialize(); ) ); Qualification Notes from Intake Call
Federal Contract Specialist Intake Call Summary
1. Is this a new position or a backfill
This is a temporary backfill for a team member on long-term medical leave.
2. Is the role remote or onsite
The role is remote four days a week with in-office presence required on Thursdays in the Malvern office.
3. Is any travel required
No travel is required.
4. What experience level is preferred
Minimum of 3 years is required. Candidates with 3 5 years or more are welcome.
5. What does the interview process look like
Typically involves 1 2 interviews via Teams. The process may be adjusted depending on internal feedback.
6. What is the expected pay rate
7. What is the work schedule
Standard 9:00 AM to 5:00 PM schedule.
8. Top qualities or experiences for success in this role:
Federal contract administration experience is highly preferred due to regulatory complexity.
If not federal then general contract administration experience is acceptable.
Must be detail-oriented and able to handle high-volume work especially managing group inboxes and processing communications.
9. Are all listed required skills must-haves
Yes especially proficiency in Microsoft Office Outlook and Teams.
10. Is Excel expertise required
No. Basic use for tracking (columns/rows) is sufficient.
11. Team structure:
The candidate will report to the hiring manager.
The team includes three members: a team lead and a senior contract manager both of whom the candidate will work closely with.
Position Description:
Administers high-volume complex federal orders and modifications primarily issued under an IDIQ prime contract for the sale and maintenance of medical imaging equipment medical software and related services.
Monitors team email boxes for newly awarded orders and modifications reviews such orders and modifications for any compliance concerns and transmits executed orders and modifications to both internal and external stakeholders.
Reviews contract clauses in orders and modifications to identify any new requirements or deviations.
Transmits modification requests to federal customers and follows up on those requests when needed.
Updates internal tracking tools with the status of modification requests.
Audits internal contract files for consistency and completeness and ensures files are created and/or updated with newly awarded orders and modifications.
Works to identify unusual contract situations or potential areas of noncompliance reports these situations to the Director of Federal Contacts and/or legal counsel and provides assistance to resolve such issues.
Works collaboratively with the other members of the Federal Contracts Team legal counsel and other internal stakeholders with sales and finance roles participating in meetings in person and/or via Teams as needed.
As needed acts as a point of contact for certain federal government Contracting Officers and communicates clearly and strategically on behalf of client Healthineers.
Obtains signatures for orders and modifications in accordance with corporate policies and contract requirements.
Assists in performing other tasks required to administer client Healthineers federal contracts.
Experience: 3-5 years.
Required Skills:
You have earned a bachelors degree or you have equivalent work experience.
You possess a competency with Microsoft Office and Teams applications.
You demonstrate attention to detail and an ability to process volumes of data and documentation efficiently.
You can identify and solve problems including constructively engaging with relevant stakeholders and suggesting creative solutions.
You can manage heavy workload effectively and meet deadlines.
You work independently and effectively in a highly matrixed high-volume challenging environment.
You possess strong written and oral communications skills.
You must possess the ability to coordinate multiple activities associated with complex contract administration and processes.
You have a willingness to learn and apply knowledge to work responsibilities.
Preferred Skills:
You have a basic understanding of government procurement regulations basic contract documents and legal terminology relating to federal contracts; preferred.
You have experience in customer service and/or business negotiation; preferred.
Additional Details
- Does this worker qualify for overtime : Yes
- Scorecard Category : Professional
- Commercial Title : Federal Contracts Specialist
- Vaccination Notice : This position requires Contingent Workers to be fully vaccinated against COVID-19 unless they are granted a medical or religious exemption.
- Is this position for a pre-identified (PAYROLLED) candidate : RECRUITED
- If this is a pre-identified (PAYROLLED) candidate please see note below and provide the following: : Name: Email Address: Phone Number: Pay Rate: Please also attach the pre-identified candidates resume
- Will this contingent worker require a computer or systems access or utilize a timeclock : Yes
- Time System : Fieldglass
- Timeclock/Shift : NA - Time is not tracked in any systemNA
- Enter Shift Start and End Time : 9 AM - 5 PM
- Is there potential for this to convert to a full time position : No
- Non-Employee Class : Temporary Agency Worker
- Will the worker be required to travel for client : No
- Is there potential for this assignment to be extended beyond 13 weeks : Yes
- Type of assignment : Full-time
- Will this position require a DEA background check clearance : No
- Healthineers Vaccination Statement : Healthineers positions within applicable states require candidates to be fully vaccinated or obtain approval of special medical or religious exemption within three days of worker start not applicable in the following states: Alabama Florida Iowa Kansas Montana North Dakota Tennessee Texas and Utah. States subject to change
| Qualification | Assessment |
|---|---|
| Must Have | |
| Admin | |
| CCWSCSVCC | No |
Key Skills
- IVR
- SOAP
- Avaya
- Solaris
- Cost Accounting Standards
- Database Design
- Hibernate
- ITIL
- Weblogic
- Express.js
- Contracts
- ASP
