Executive Documentation and Compliance

Job Summary :

The Executive/Sr. Executive Flight Operations Documentation and Compliance is responsible for managing maintaining and ensuring the accuracy and compliance of all flight operations manuals circulars technical publications and related documentation. This role supports & assists Manager Documentation & Compliance for Documentation regulatory compliance and efficient dissemination of critical information to flight crews and operational staff.

Key Responsibilities:

Documentation Management:

• Develop revise and maintain Flight Operations Manuals (OM-A OM-B OM-C OM-D) Standard Operating Procedures (SOPs) Circulars Process Documents/Manuals and other operational documents.
• Ensure timely updates/ Issuance/ revision and distribution of technical publications Circulars and notices to flight crew and other stakeholders as applicable.
• Coordinate with OEMs regulatory authorities and internal stakeholders for document validation and approval.
• Liaise with stakeholders for the timely updating of company operations manuals flight operations circulars and related documentation.
• Ensure timely revision of Operations Manual as per revision cycle.
• Ensure that before submitting the revised Operations Manual to the regulator a review of the impact on other interlinked documents is conducted internally with the Post Holders and other relevant stakeholders.
• Work on Comply365 DCM Admin & Pro Author Modules for Technical Writing.
• Maintain Document Revision & Updation Cycle on Comply365 DMS.
• Responsible for reviewing and updating all co-related documents ensuring synchronization and managing the submission process to the regulatory authority.

Regulatory Compliance:

• Periodic review of the documentation for accuracy and completeness ensuring all changes are properly documented and compliant with applicable company & regulatory standards.
• Monitor DGCA website regularly for Update in regulatory requirements do a gap analysis with current and revised procedures impact if any on company Manuals and on operations implementation timelines and subsequently inform relevant stakeholders and follow-up for documentation and compliance with revised regulatory requirements.
• Ensure that CAR Compliance Matrix is prepared for all applicable DGCA CAR & Circulars for AOC Compliance.
• Ensure all documentation complies with DGCA ICAO EASA and other applicable aviation regulatory standards.
• Monitor regulatory circulars and maintained the records.
• Develop job aids and operational documentation to support the induction of new aircraft into the fleet.

Technical Publications:

• Manage the lifecycle of technical publications including formatting version control and archiving.
• Collaborate with technical writers pilots and engineers to ensure clarity accuracy and consistency of content.

Digital Systems & Tools:

• Utilize documentation software for the preparation and formatting of manuals.
• Support the release and distribution of documents to flight crew via the Document Management System (DMS).

Communication:

• Effectively communicate changes and revisions through bulletins newsletters briefings and other communication channels.
• Provide guidance and support to operational staff on the use and interpretation of updated documentation.

Required Skills & Experience:

• Strong attention to detail and organizational skills.
• Proficiency in MS Office MS PowerPoint and MS Excel.
• Excellent written and verbal communication.
• Proficiency in MS Office Adobe Acrobat and XML-based authoring tools.
• Ability to work collaboratively across departments and manage multiple priorities.
• Certification in Technical Writing or Aviation Documentation (optional but advantageous).

Good to have :

• Familiarity with DGCA regulations and flight operations protocols.
• Experience with Document Management Systems.

Educational Qualification:

• Should be Graduate.

Location:Mumbai Corporate Office

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Required Experience:

Senior IC