Finance Compliance Manager (NKCAC)

POSITION TITLE: Finance Compliance Manager

REPORTS TO: VP of Finance

GENERAL RESPONSIBILITY: The Finance Compliance Manager works in consultation with the emergency services and the finance team to review applications process transmittals and issue payment guarantees for all energy assistance programs administered by the Northern Kentucky Community Action Commission. This position is responsible for supporting accurate documentation monitoring valuation and reporting of all In-Kind/Non-Federal Share contributions including volunteer time donated goods and services and space usage to ensure compliance with federal requirements grant terms and agency procedures while assisting program staff and partners in meeting required match obligations.

SPECIFIC RESPONSIBILITIES:

1. Maintains current knowledge of funding source requirements and guidelines to meet program outcomes.

2. Develops and maintains open line of communication with the NKCAC Finance Team program staff and NKCAC vendors and community partners to ensure he/she knows of problems/needs requiring his/her attention. Participates in resolution of problems

3. Maintains procedures and processes as needed and ensures that all procedures in the manual are current and followed having the approval of the Finance Team.

4. Provides daily support for program transmittals and submission of payment guarantees to vendors in accordance with NKCAC procedures.

5. Monitors and provides follow-up weekly for the unpaid report including but not limited to contacting vendors regarding missing delivery/pickup invoices communicating with the about the status of client applications and pledges etc.

6. Prepares and/or assists in preparation of reports for the Program leadership and Finance Team including participation in the ROMA

7. Represents NKCAC at community events and activities as needed.

8. Performs other duties as assigned by the Vice President of Finance

9. Non-Federal Share Documentation & Tracking

a. Accurately document all in-kind contributions of volunteer time space family and education supplies and services.

b. Ensure all documentation meets federal requirements for allowability allocability and valuation.

c. Compliance

10. Monitoring

a. Maintain compliance with Performance Standards and Uniform Guidance

b. Monitor in-kind contributions for compliance with regulations and grant terms for all programs. Assure full amounts of Non-federal share match meets the monthly expectation from all staff

11. Valuation & Verification

a. Verify and assign proper valuation to donated services and goods using fair market value.

b. Ensure documentation is attached and includes date signatures source description and proper valuation method.

12. Reporting & Analysis

a. Prepare monthly quarterly and annual reports on non-federal share. Prepare reports for staff board and policy council

b. Enter all information in Child Plus

c. Reconcile non-federal share records with fiscal reports and accounting system entries.

13. Training & Technical Assistance

a. Train staff volunteers and partners on proper Non-Federal Share Match

b. documentation procedures.

c. Guide program staff on allowable Non-Federal Share activities.

QUALIFICATIONS:

An associate degree is preferred. A high school diploma is required.

A minimum of three (3) years of experience in administrative support at an advanced level is required.

Must have excellent organization and time management skills.

Excellent oral and written communication skills required.

Computer literacy including word processing use of electronic spreadsheets electronic mail records management and the internet is required.

Reliable transportation.

Ability to work with people of diverse cultures and socioeconomic backgrounds.

PHYSICAL QUALIFICATIONS

Able to sit for prolonged periods of time at a desk working on a computer

Full range of motion able to stand walk bend and carry

Ability to lift up to 25 points at times

All qualified applicants will receive consideration for employment without regard to race religion color national origin sex sexual orientation gender identity age or disability.

Funded in part under a contract with the Cabinet for Health and Family Services with funds from the Community Services Block Grant for the US Department of Health and Human Services.

The employee is expected to adhere to all agency policies and program requirements as required in the completion of this job description and all agency business.

NKCAC IS A DRUG-FREE WORKPLACE