Central Grant Accountant

Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.

Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

Performs complex accounting duties. Prepares and submits financial reports and invoices monitors accounts receivable processes payments and delivers training to others. Collaborates with campus representatives to monitor analyze and reconcile financial data for sponsored programs. Interacts directly with project sponsors related to financial reporting invoicing payments and auditing on behalf of the university to ensure compliance.

Key Job Responsibilities:

• Prepares and analyzes financial reports and invoices data and records identifies discrepancies investigates and recommends solutions as needed for accuracy on sponsored grants and contracts

• Works within the enterprise resource planning (ERP) system to establish awards review expenditures issue invoices manage accounts receivable and process post award modifications

• Analyzes interprets and processes complex extramural award actions to ensure financial requirements per federal state university and sponsor regulations are followed on behalf of the institution

• Audits and approves financial transactions such as subaward invoices PI transfers refunds payments cost transfers and fiscal closeout of awards and projects

• Answers questions and advises campus stakeholders of correct processes and procedures for award management

Department: Business & Financial Services

Reports to: Director of Business & Financial Services/Controller

Full-Time: 100% Academic Staff Ongoing 12-month appointment 1 Vacancy

UW Standard Job Responsibilities:

• Analyzes interprets and processes complex extramural award actions to ensure financial requirements per federal state university and sponsor regulations are followed on behalf of the institution.
• Audits and approves financial transactions such as sub-award invoices PI transfers refunds payments cost transfers and fiscal closeout of awards and projects.
• Answers questions and advises campus stakeholders of correct processes and procedures for award management.
• Prepares and analyzes financial reports and invoices data and records identifies discrepancies investigates and recommends solutions as needed for accuracy on sponsored grants and contracts.
• Works within the enterprise resource planning (ERP) system to establish awards review expenditures issue invoices manage accounts receivable and process post award modifications.

Additional duties specific to the position:

This position works within Business & Financial Services but also works closing with the Institutional Research & Sponsored Programs Office (IRSP) to ensure fiscal oversight over all Sponsored Programs Grants and related contracts. As the Central Grant this position serves the entire campus working to build relationships with departments across campus to ensure proper fiscal management of our sponsored programs and related contracts.

Grant Management

• Establishes working relationships with principal investigators (PIs) research centers and departments to assist with award management functionalities. Including but not limited to budget payroll purchasing and travel.
• Set up appropriate award management tasks billing schedule and closeout procedures.
• Works in correlation with Sponsored Programs Office to ensure compliance. Provides recommendations and interprets Federal State System Administration and University Policies and guidance for applicability.
• As needed assists in the processing of award modifications and requests.
• Maintains award management documentation.
• Processes award closeout process.
• Monitors time and effort along with ensuring timely certifications are processed.
• Serves as the primary financial contact on awards and inter-institutional agreements.
• Works with Sponsored Programs Office to establish and monitor sub-awards.

Grant Accounting

• Confirms establishment of Awards and associated accounts.
• Ensures budget management providing updates on status and compliance on allowability of transactions. Verifies that spending aligns with the sponsored programs terms and timeline.
• Monitors sponsored programs from other institutions on transfer grants (TGR) and those specific to UW-Superior internal grants (IGR).
• Reconciles budget and transactions.
• Documents and tracks cost share and matching transactions.
• Processes related allocations journal entries and cost transfers in accordance with policies and guidance.
• Processes federal drawdown award invoicing and submits applicable financial award reporting.
• Provides ad hoc financial reporting to administration and staff.
• Assist with period end close quarterly and fiscal year end reporting.
• Monitors reconciles and processes sub-award invoices for payment.

Other Duties:

• Complete required trainings and professional development as assigned.
• Other duties as assigned.

Knowledge Skills and Abilities:

• Generally Accepted Accounting Principles (GAAP)
• Skilled with Microsoft Office Suite (Excel Word Outlook etc.) with basic to intermediate skill levels expected.
• Ability to learn new technologies and adapt to evolving systems.
• Ability to work collaboratively in a team environment.
• Strong interpersonal skills and exceptional customer service.
• Strong problem-solving skills and ability to adjust to changing priorities.

Required Qualifications:

Must meet one of the following:

1.) Bachelors degree in accounting finance business or a related field

2.) Associates degree in accounting finance business or a related field plus two years relevant experience

3.) High School Diploma with six years of relevant experience

Note: Applicants who are currently pursuing a bachelors degree in a qualifying field are eligible to apply provided the degree will be completed within six months of their hire date.

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

Desirable Qualifications:

• Experience with Workday.
• Work experience in accounting research administration grant management or project management.
• Experience interpreting or working within detailed regulations policy or guidance.

Compensation & Benefits: Salary range for this position is: $50000 - $58000 annually. This position offers a comprehensive benefits package including generous paid time off competitively priced health/dental/vision/life insurance tax-advantaged savings accounts and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits please see: Date: As soon as possible.

Contact Information:

For additional information about UW-Superior visit ;

For additional information about this position contact Alex Koivisto at .

Application Process:

Review of all complete applications will commence at 8:00am on October 27 2025 and will continue until the position is filled.

How to Apply:

Please click the Apply button to begin the application process or visit You will be required to log in or create a Workday account to continue.

As part of the application process you will be required to upload:

1.) Cover Letter

2.) Resume

3.) Unofficial transcripts of all degrees earned if applicable

UW-Superior A Superior Place:

The University will not reveal the identities of applicants who request confidentiality in writing except that the identities of final candidates must be revealed upon request. According to the Attorney General final candidates under Wisconsin law means the five candidates who are considered most qualified for the position. See Wis. Stat. Sec. 19.36(7)(a).

Employment will require a criminal background check and if you have prior work history within the last seven years with Universities of Wisconsin or State of Wisconsin agencies a personnel file review check for employee misconduct. It will also require your references to answer questions regarding employee misconduct sexual violence and sexual harassment. The University reserves the right to check references with notice given to the candidates at the appropriate time in the process.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics review the Annual Security Report or contact the University Police Department Safety at for a printed copy.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.