Senior Executive, Warehouse HR & Administrator (Wang-noi Office)

The Warehouse HR & Administrator is the critical support pillar for our fulfillment center ensuring smooth administrative and personnel operations. You will be responsible for meticulous record-keeping managing all key documentation supporting payroll and timekeeping and overseeing the onboarding/offboarding of warehouse staff. This hands-on role requires high-level proficiency in MS Excel and WMS to maintain data integrity track expenses and generate essential operational performance reports directly contributing to the efficiency of our e-commerce logistics.

What Youll Do

• Administrative Documentation and Filing: Manage and maintain all critical warehouse records including shipping documentation vendor contracts inventory reports and operational paperwork ensuring files are organized and easily accessible.
• Timekeeping and Payroll Support: Collect verify and process daily staff attendance shift records and leave requests. Liaise with the central HR/Finance department to ensure accurate and timely processing of warehouse employee wages.
• Expense Tracking and Invoice Processing: Assist in tracking and processing warehouse-related expenses including utilities maintenance costs and supply orders. Prepare and verify invoices for approval by the management team.
• Office Supply and Equipment Management: Manage inventory and procurement of all necessary office supplies equipment and administrative tools for the warehouse team.
• New Hire Onboarding and Offboarding: Coordinate the administrative aspects of the onboarding process for new warehouse staff including preparing induction paperwork assigning lockers/equipment and assisting with system access.
• Communication and Coordination: Serve as the main point of contact for administrative inquiries routing communication between the warehouse operations team and corporate departments (HR Finance IT).
• Data Entry and Reporting: Perform accurate and timely data entry for various departmental reports (e.g. productivity costs staffing) using Microsoft Office and the Warehouse Management System (WMS).
• Working Schedule & Ad-Hoc Tasks: Be available for work on Sales Campaign period to ensure continuous and efficient operations. Be prepared to take on additional ad-hoc duties and special projects as required to support the dynamic needs of the business.

Who You Are

• Experience: At least 1-2 years of hands-on experience in a high-volume administrative clerical or data entry role preferably within a logistics warehousing or supply chain environment.
• Technical Proficiency: Demonstrated ability to work with Warehouse Management Systems (WMS) and e-commerce dashboards. Must be proficient in using software for managing key documents like Purchase Orders (POs) Delivery Orders (DOs) and Goods Receipt Notes (GRNs).
• Data Entry and Systems Proficiency: Exceptional speed and accuracy in data entry and high-level proficiency in MS Excel (e.g. VLOOKUP Pivot Tables basic formulas) for generating and manipulating daily operational reports.
• Data Proficiency and Reporting: Competence in tracking analyzing and reporting on Quality KPIs (e.g. Order Accuracy Rate Damage Rate Error per K-Line) using tools like MS Excel to drive performance improvements.
• Documentation and Record Keeping: Meticulous organizational skills to manage file and audit physical and digital warehouse documentation (e.g. customs forms proof of delivery) for compliance and traceability.
• Communication & Problem-Solving: Strong communication skills to effectively coordinate with logistics partners and internal teams. Must be proactive in identifying and resolving inventory issues quickly and efficiently.
• Physical Stamina and Flexibility: Ability to perform physical tasks including lifting and moving moderately heavy items and flexibility to work extended hours or rotating shifts as dictated by high-volume periods (e.g. holiday sales double digit sales) or operational needs.

Why Youll Love It

• Advanced AI Tools For All Positions!!
• Creative office at Emporium (located at BTS Phrom Phong)
• Work hard play harder office
• Competitive Salary
• Performance Review ( 2 times per year )
• Performance Bonus ( 1 time per year from 0.5-month to 3-month salary amount )
• Annual Paid Leave
• Compassionate Leave
• Health Insurance
• Social Security
• Discount for Fitness Gym at EmQuartier
• Monthly Birthday Celebration
• Monthly Quarterly Annual MVP Awards (prizes up to 8000USD)
• Work in professional and dynamic environment
• Good chance to explore new trends in a digital market
• Opportunity to learn most advanced advertising technology platforms

Our Thailand Office

Required Experience:

Senior IC