Senior Administrative Assistant

Overview

Tanaq Support Services (TSS) delivers professional scientific and technical services and information technology (IT) solutions to federal agencies in health agriculture technology and other government services. TSS is a subsidiary of the St. George Tanaq Corporation an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About the Role

We are seeking a Senior Administrative Assistant to provide professional administrative support to senior executives at our clients organization. All areas of responsibility require multi-tasking and interaction with internal and external executives and agency programs.

This position is a fully onsite position and will report to our customers location in Atlanta GA.

Responsibilities

• Manage calendars including coordination of appointments as well as extensive re-scheduling for Directors Deputy Directors and other units
• Plan and execute meeting logistics for the Paperwork Reduction Act (PRA) Advisory Board Excellence in Science Committee Clearance review group and other mission-related meetings
• Establish categorize and maintain file systems and databases related duties and activities
• Coordinate communication with the public including monitoring public email boxes and alerting appropriate staff for response
• Maintain records for client responses to OMB Information Quality challenges and reporting requirements
• Coordinate client responses to OMB Information Quality inquiries on Highly Influential Scientific Assessments (HISA)/ Influential Scientific Information (ISA) publications and challenges
• Provide technical assistance on the use of data systems and other tools to facilitate the submission and tracking of scientific and research projects
• Meet greet and escort Federal State local and foreign officials and citizens and non-citizens
• Maintain and provide mandatory administrative services such as filing proofreading organizing utilizing Windows-based applications such as Microsoft
• Provide expert knowledge of office automation software programs used at the client for selective financial systems (i.e. CCPS ICE) and the operations of Windows-based computer systems.
• Work closely with staff to complete assignments and receive guidance
• Responsible for using the copier fax and printer as needed
• Receive file and organize official e-correspondence as requested by staff
• Collect mail at the designated pick-up location and distribute it to the staff. Answer phone and route calls to the correct party. Schedule conference rooms conference calls and web-based meetings as needed and requested
• Manage staff calendar(s) and website(s)
• Shall anticipate prepare and present materials needed for trainings and meetings including events that may require presence at off-site locations
• File documents charts and miscellaneous materials in the File Room
• Prepare and organize data for files and legal documents including typing and submitting to leadership for processing and final approval
• Prepare and present materials needed for trainings and meetings including events that may require presence at off-site locations
• Prepare file labels set up folders file documents and reorganize tech transfer-related files
• Compose format and edit routine and non-routine correspondence and documents
• Enter data into the tracking system and utilize the tracking system to produce ad hoc reports
• Database Use - Possess a general working knowledge of databases such as Excel Access etc. Perform data entry to include entering and updating specific data as necessary and as specifically instructed
• Enter specific un-coded data from intellectual property records updating database records as specifically instructed and processing invoices procurement requests in the clients ICE system
• As determined by the Director or Deputy Director prepare and send review materials to the required recipients
• Coordinate communications among associates
• Arrange conference calls including video and/or data
• Coordinate commitments made during meetings and coordinate staff implementation
• Prepare meeting agendas minutes action plans etc
• Periodically plan and/or accomplish a wide variety of special projects
• Conduct necessary research to address the project meet with individuals who are involved in the project collect and analyze data and prepare documents or reports or carry out the activities required for the special project
• In the absence of staff members ensure that requests for action or information are provided to staff who can accommodate the request
• Compile process and analyze data based on research objectives and prepare draft proposals presentations and reports
• Training and Travel Support Prepare and enter travel requests training orders and submit to leadership for processing and final approval

Required Skills and Experience

• 3 years supporting federal government in administrative support roles
• Demonstrated proactive approaches to problem solving with strong decision-making capabilities
• Forward looking thinker who actively seeks opportunities and proposes solutions
• Analyze organizational goals and objectives operating environment and business processes to determine most efficient methods of accomplishing workStrong Microsoft Office 365 skills required
• Experience in Executive Administration
• Excellent communication and interpersonal skills
• Experience supporting multiple on-going activities
• Strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Within commuting distance to clients badging office in Atlanta GA
• Public health experience strongly preferred
• Knowledge with coordinating travel using the CONCUR travel system preferred
• Experience with MS SharePoint and Microsoft Office 365 are preferred
• Experience providing administrative support to executive leadership preferred
• Ability to obtain a government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship now or at any time in the future.

Education and Training

• Associate degree in Business or a related field

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds occasionally.

Who We Are

Tanaq Support Services (TSS) is a public health contractor certified 8(a) business owned by St. George Tanaq Corporation an Alaska Native Corporation. (ANC). We listen to our stakeholders and leverage our science technology communication and program expertise to understand and provide feedback as we develop solutions.

Our Commitment to Non-Discrimination

Tanaq Support Services is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability status as a protected veteran or any other status protected by applicable federal state or local law. Tanaq complies with the Drug-free Workplace Act of 1988 and E-Verify.

If you are an individual with a disability and need assistance completing any part of the application process please email to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.

Notice on Candidate AI Usage

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience skills and education. To ensure the integrity of the interview process the use of artificial intelligence (AI) tools to generate or assist with responses during phone in person and virtual interviews is not allowed. However candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at

Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience skills and education. To ensure the integrity of the interview process the use of artificial intelligence (AI) tools to generate or assist with responses during phone in person and virtual interviews is not allowed. However candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at

To apply for this and other positions with our company visit:

Experience:

Senior IC