AdministrativeOffice Support III (Indirect) Contingent Worker

Melbourne, FL - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a Hightech industrial company engaged in energy healthcare and transportation. It operates in five segments: Power Renewable Energy Aviation Healthcare and Capital. The company offers products and services ranging from aircraft engines power generation and oil and gas production equipment to medical imaging financing and industrial products.

Position: Administrative/Office Support III (Indirect)-Contingent Worker

Duration: 3 Months

Location: Melbourne FL 32904

Job Type: Temporary Assignment

Work Type: Onsite

Shift: Monday- Friday 1st Shift

Job Description:

Summary:

We are seeking a highly organized and proactive Office Administrator to manage day-to-day office operations.
The ideal candidate will be responsible for overseeing office activities handling administrative tasks and providing support to various departments.
The Office Administrator will be the central point of contact for office-related needs and will play a key role in ensuring smooth and efficient office operations.

Duties and Responsibilities:

Administrative Support: Provide administrative support to all Melbourne personnel including senior and executive leadership and all visitors.
Provide general administrative assistance for executives including scheduling meetings managing calendars handling correspondence organizing travel arrangements assigning meeting space and coordinating meals & beverage service and visitor badges in advance of meetings.
Regular priority mail out to customers/internal (i.e. contracts) including international deliveries
Office Operations: Manage office supplies inventory and maintain office equipment.
Ensure the office environment is clean organized and well-maintained.
Assist in facilities and overall office management for the Melbourne site.
Communication: Serve as the point of contact for internal and external communications answering phone calls emails and directing inquiries as needed.
Coordinate with Landlord for any coordinated events with other building occupants.
Partner with HR Finance Operations and Facilities for procurement
Event Planning & Community Outreach: Lead in the planning and coordination of company events such as team-building activities conferences and employee gatherings.
This includes meeting room prep catering setting up meals and working with offsite venues. Lead and provide community outreach activities and events.
Financial Administration: Assist with basic bookkeeping tasks including processing invoices expense reports and maintaining records.
HR Support: Assist with onboarding new employees and help with HR-related tasks as needed.
Other duties as assigned: Assist with any other administrative tasks as required to ensure the smooth operation of the office.

Required Qualifications:

High school diploma required; degree preferred
Proven office management administrative or assistant experience
Friendly professional and approachable demeanor
Ability to work independently without constant supervision
Knowledge of office management responsibility systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organization and planning skills
Familiarity with office management software such as Microsoft Office Suite (Word Excel Outlook) is essential.
Knowledge of internal and external shipping systems and processes
Expected to lift push or pull items such as boxes of office supplies water coolers and other light-weight materials

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a Hightech industrial company engaged in energy healthcare and transportation. It operates in five segments: Power R...