Records Clerk

Work Arrangement

Onsite at Duke Field with occasional OCONUS travel.

Job Overview

A Records Clerk is responsible for organizing maintaining and retrieving records and documents for anorganization. They may also assist with data entry document scanning and record retention processes.

Essential Functions

• Keeps records of usage and time intervals between inspection inspection projections andmaintenance of designated airplane parts
• Compiles data from flight schedules aircraft records including historical records and computesand posts amount of time airplanes and individual parts are in use daily; includes the tracking ofTBO and inspection intervals of aircraft components as well as posting in historical/status recordsas appropriate of completed component inspection/repair/replacement
• Maintains electronic database or card file for individual parts with notations of time used and factstaken from inspection records
• Notifies Director of Maintenance (DoM) IA and A&P mechanics when components system andaircraft approach date/time for inspection/TBO including accumulated time
• Coordinates with logistics organization to ensure replacement parts kits and other material areon hand when TBO/inspection interval arrives in order to minimize aircraft downtime
• Records work notations onto inspection report and discrepancy reports forms as applicable
• Prepares reports on schedule delays caused by mechanical difficulties to be filed with appropriateorganization(s)
• Maintains/reports contract related metrics and other metrics used for managing theprogram/project
• Reports on amounts of consumables (POL) used daily
• Ensures historical data is accurate and in accordance with prescribed guidelines and verifies thatall data for the final analytical investigation report is in the completed work package
• Answers inquiries from available historical and/or statistical files relating to aircraft and/orcomponent failures
• Sets up and maintains a variety of analytical investigations statistical and historical files asoutlined by office procedures
• Assists in answering telephone takes messages gives general information to customers asrequired
• Operates a personal computer terminal with a visual display unit and printer. Works with the M3system - coordinates maintenance actions with the Logistical organization and BSI system
• Performs routine data entry and query functions to call up coded information/data from theassigned database(s)
• Queries the automated systems enters standard codes dates commands and makesadjustments/corrections and inputs similar information to respond to computer generatedprompts
• Uses functional workstation instruction manual for such functions as sign-on and sign-off thesystem correct error conditions locate appropriate files and similar tasks
• Prepares standard and recurring reports and obtains data from files or data bases as requested
• Makes distribution of reports historical and/or statistical packages to requesting activitiesattaching backup material and assuring all procedures are met
• Update and edit spreadsheet to provide statistics
• Train other persons in records keeping processes and procedures

Standard Essential Functions

• Regular and reliable attendance on a full time basis or in accordance with posted schedule.
• Responsible for exhibiting professional behavior with both internal and external businessassociates that reflects positively on the company and is consistent with the companys policiesand practices.
• Embodies AEVEXs cultural values and aligns daily actions with department goals and companyculture.

Qualifications and Competencies

• Experience with the M3 system & BSI systems a plus.
• Experience working with MS Word Excel PowerPoint.
• Experience maintaining database systems including both electronic and hardcopy filing systems.
• Knowledge of standard office policies & procedures.
• Knowledge & ability to operate office equipment including e-mail fax copy machines.
• Ability to operate a personal computer terminal with a visual display unit and printer.
• Teamwork and communication skills to ensure coordination of maintenance actions withinorganization.
• Experience creating working and manipulating various spreadsheets including MS Excel.
• Excellent computer skills including skills in database management & record keeping.
• Skilled in word processing/typing.
• Minimum physical requirements to perform all duties and responsibilities as defined bymanagement
• Preferred experience: Military aircraft records keeping background

Education / Certifications

• High School Diploma. Relevant work experience may substitute for required education

Experience

• No experience required.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may be made to enableindividuals with disabilities to perform the essential functions. While performing the duties the employee is:

Frequently required to sit and to reach to use computers and other office equipment
For the purpose of this summary occasionally is used to represent up to 1/3 of the time given to the work
day frequently represents 1/3 to 2/3 of the time and constantly represents 2/3 or more of the time.

Security Clearance

• Ability to obtain/maintain a Secret DoD clearance U.S. Citizenship required.

About AEVEX Aerospace

AEVEX Aerospace headquartered in Solana Beach California supports the U.S. national security mission and partner nation needs around the world by providing full-spectrum aviation remote sensing and analysis solutions. The companys capabilities include custom design and engineering; rapid prototyping; sensor integration and sustainment; aircraft modification and certification; flight test instrumentation and support; mission operations service; advanced intelligence data processing exploitation and dissemination solutions; and tailored hardware and software mission-system tools. AEVEX uses agile and customized approaches to rapidly define develop and deliver specialized solutions for airborne special mission needs for the U.S. Government partner nations and commercial businesses. AEVEX has major offices in California Florida North Carolina Ohio and Virginia.

AEVEX provides a full suite of comprehensive benefits including a 401(k)-retirement plan comprehensive Medical Dental Vision Disability and Life insurance group coverage with a portion of the premiums paid by the company professional development funds and an Employee Assistance Plan (EAP) with counseling legal help child and elder care support among other benefits.

Equal Employment Opportunity:

AEVEX Aerospace is an Equal Opportunity employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race religious creed color sex (including pregnancy breast feeding and related medical conditions) gender gender identity gender expression sexual orientation national origin ancestry citizenship status military and veteran status marital status age protected medical condition genetic information physical disability mental disability or any other protected status in accordance with all applicable federal state and local laws.