Front Office Assistant

Job Description

When was the last time you changed the world

In Virginia Techs Division of Student Affairs thats exactly what were doing every dayguiding nurturing and supporting students as they learn and grow into the leaders and world-changers of today and tomorrow.

Were currently searching for a front office assistant to join our Services for Students with Disabilities team in Blacksburg VA to help us in our mission.

HERES WHAT YOU NEED TO KNOW ABOUT THE ROLE:
1) Youll be joining the Services for Students with Disabilities team; a department centered on creating an accessible inclusive campus community.
2) Youll be reporting to the Administrative Assistant in a part-time wage role not to exceed 1500 hours anually.
3) Youll be responsible for day-to-day operations in SSD which include: greeting guests triaging questions throughout the office and responding to general inquiries.
4) You will schedule appointments answer phone calls receive and distribute mail answer phone calls take messages respond to office emails and be the first point of contact for office visitors.
5) Perform general administrative tasks such as answering and directing phone calls; handling email faxes files meeting minutes mailings and deliveries; coordinating office calendars and maintaining a clean and orderly front office space and ensuring office equipment is operable; and submitting work orders as needed.
6) Youll have the chance to grow and take advantage of a developmental plan with opportunities to advance within the Department and the Division.
7) Youll be offered an hourly rate of $16.00 - $17.00/hr along with access to VT discounts.

HERES WHAT YOU NEED TO KNOW ABOUT THE UNIVERSITY:
THE UNIVERSITY: Virginia tech as an employer is committed to developing well-rounded employees who are active members of the university community as well as the community at-large. From comprehensive insurance plans to tuition assistance Virginia Tech offers employees a variety of benefits and perks to help team members build a fuller and more balanced life.
THE DIVISION: For our students and ourselves the Division of Student Affairs believes that changing the world requires courageous leadership and commitment to curiosity integrity civility and service to others. Our culture is defined by a commitment to our aspirations for student learning.
THE TEAM: Services for Students with Disabilities (SSD) strives to create an accessible and inclusive campus community. We collaborate with campus partners to remove barriers and meet the individualized access needs of disabled students. SSD supports success through the promotion of student learning and the development of advocacy skills.

Required Qualifications
Proficient utilization of various software applications such as Microsoft Office (Word Excel PowerPoint & Outlook).
Demonstrated experience with data entry handling and filing documents scheduling appointments and answering phone calls.
Demonstrated customer service experience.

Preferred Qualifications
Previous experience working with students and persons with disabilities
Experience in a University setting
Demonstrated experience with confidential documents

Pay Band
2

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$16.00 - $17.00/hr

Hours per week

30

Review Date

10/17/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

Applicants must be authorized to work in the U.S. without the need for visa sponsorship now or in the future.

About Virginia Tech

Dedicated to its mottoUt Prosim(That I May Serve) Virginia Tech pushes the boundaries of knowledge by taking a hands-on transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world Virginia Tech is aninclusive communitydedicated to knowledge discovery and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36000 undergraduate graduate and professional students in eightundergraduate colleges aschool of medicine aveterinary medicinecollegeGraduate School andHonors College.The university has a significant presence across Virginia including Blacksburg the greater Washington D.C. area the Health Sciences and Technology Campus in Roanoke sites in Newport News and Richmond and numerousExtension officesandresearch institutes.A leading global research institution Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees students or applicants on the basis of age color disability sex (including pregnancy) gender gender identity gender expression genetic information ethnicity or national origin political affiliation race religion sexual orientation or military status or otherwise discriminate against employees or applicants who inquire about discuss or disclose their compensation or the compensation of other employees or applicants or on any other basis protected by law.

For inquiries regarding non-discrimination policies contact the Office for Civil Rights Compliance and Prevention Education at or Virginia Tech 220 Gilbert Street Suite 5200 Blacksburg VA 24061.

If you are an individual with a disability and desire an accommodation please contact Alberta Burkeat during regular business hours at least 10 business days prior to the event.