Part-Time Executive Assistant

Knoxville, TN - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

JOB SUMMARY
Faith Promise is looking for a part-timeExecutive Assistant who is passionate about joining a team that is going to Win the World. This role will be part-time and work up to 20 hours per week. The Executive Assistant provides confidential level support to the Senior Executive Pastor of Connection and will also support the Central Ministries team during seasons of multiple events. This may include managing and coordinating all aspects and functions related to Executive Pastor duties support through strategic relationship management and communication high degree of organization and careful execution of details and logistics. This role will manage executive calendars make travel and meeting arrangements and prepare expense reports. This role acts as a strategic partner for the Executive Pastor of Connection and needs to have someone who is very proactive and visionary able to look ahead and anticipate roadblocks needs and tasks that will need to be completed.

FAITH PROMISE VALUES
Team members at Faith Promise are committed to live out and help others live out our Values:

Love God
Love People
Discover Purpose
Win Our World

JOB DETAILS

Maintains calendars arranges appointments and meetings makes domestic and international travel arrangements assembles packets of travel information and prepares materials for trips including detailed itineraries
Handles expense reporting for Senior Executive Pastor
Reviews daily calendars providing all necessary arrangements and pre-reads for each day to ensure the Senior Executive Pastor is fully prepared for the next day
Directly interfaces with internal staff and external speakers vendors volunteers and others with whom the Executive Office interfaces
Manages email telephone calls calendar prioritization & communication of changes and other requests
Ensures all correspondence is accurate complete and properly handled. Drafts/sends correspondence and formal documents on behalf of Executive Pastors
Maintains Outlook calendar to ensure efficiency and maximum use of leaders time
Pursues opportunities to gain efficiencies for processes and/or approaches to complete tasks
Determines priorities regarding non-routine situations
Organizes and executes special events (including VIP visits off-sites and other designated events)
Performs additional special assignments as required

BENEFITS AND COMPENSATION

This position is a part-time non-exempt role with an expected schedule of20 hoursper week. Employeesaccruepaid Vacation and PTO time. Compensation isdeterminedbased on education and experience.

BASIC QUALIFICATIONS

Excellent communication skills both oral and written and the ability to work with all levels of management and staff as well as outside vendors volunteers and other clients
At least five years of experience in an administrative assistant type position
Demonstrated organizational skills and superior attention to detail
Demonstrated ability to professionally handle confidential and sensitive issues
Ability to manage competing priorities/deadlines with shifting priorities
Self-Led and Motivated
Able to implement and develop systems and processes
Data retrieval and analysis skills

Required Experience:

JOB SUMMARYFaith Promise is looking for a part-timeExecutive Assistant who is passionate about joining a team that is going to Win the World. This role will be part-time and work up to 20 hours per week. The Executive Assistant provides confidential level support to the Senior Executive Pastor of Co...