Executive Assistant

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Role: Executive Assistant

An Executive Assistant is required to provide high-level administrative and organisational support to multiple Senior Executives within our divisions at PIB Group. This role demands exceptional organisational skills attention to detail and the ability to work under pressure in a fast-paced environment. The EA will act as a trusted partner ensuring seamless operations and effective time management for the executives.

Responsibilities:

Diary & Schedule Management: Proactively manage multiple executive calendars scheduling meetings appointments and travel arrangements.
Meeting Coordination: Organise and prepare agendas for executive meetings ensuring accurate minute-taking and follow-ups on action items.
Travel Arrangements: Arrange and manage domestic and international travel including visas transport and accommodation.
Communication & Correspondence: Act as the primary point of contact for executives handling emails calls and correspondence professionally.
Document Preparation & Management: Draft review and distribute reports presentations and official documents.
Confidentiality & Professionalism: Handle sensitive and confidential information with the utmost discretion and integrity.
Event & Project Coordination: Assist in planning and executing corporate events executive projects and strategic initiatives.
Stakeholder Management: Build and maintain strong relationships with internal and external stakeholders to ensure smooth communication and collaboration.
Administrative & Operational Support: Manage expenses process invoices and handle general administrative tasks efficiently. Adhoc office duties as required.
Provide cover for C-suite executives during other EAs annual leave.

Experience:

Extensive experience as an Executive Assistant Personal Assistant or similar role supporting senior leadership.
Exceptional organisational and time management skills with the ability to prioritise competing tasks effectively.
Strong problem-solving skills adaptability and ability to work independently.
Excellent verbal and written communication skills ensuring professionalism in all interactions.
High level of discretion and integrity when handling confidential information.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant administrative tools.
Ability to work in a fast-paced environment and manage multiple priorities seamlessly.
Experience in the financial services or insurance sector is advantageous but not essential.

Why Join Us

We offer more than just a job we provide a place to thrive. Our benefits include:

Competitive salary and benefits package
Flexible working and holiday options
Pension enhanced parental leave and life insurance
Discounts on technology travel and leisure
Learning and development opportunities
Volunteering and charity support days

Inclusion & Accessibility

We are an equal opportunities employer committed to hiring a diverse and inclusive workforce. We do not discriminate on the basis of race colour gender religion disability age sexual orientation or any other characteristic protected by law.

If you need this job advert in any other format or require any adjustments for your application or during the recruitment process please reach out to

Required Experience:

The Role: Executive AssistantAn Executive Assistant is required to provide high-level administrative and organisational support to multiple Senior Executives within our divisions at PIB Group. This role demands exceptional organisational skills attention to detail and the ability to work under press...

The Role: Executive Assistant

Responsibilities:

Diary & Schedule Management: Proactively manage multiple executive calendars scheduling meetings appointments and travel arrangements.
Meeting Coordination: Organise and prepare agendas for executive meetings ensuring accurate minute-taking and follow-ups on action items.
Travel Arrangements: Arrange and manage domestic and international travel including visas transport and accommodation.
Communication & Correspondence: Act as the primary point of contact for executives handling emails calls and correspondence professionally.
Document Preparation & Management: Draft review and distribute reports presentations and official documents.
Confidentiality & Professionalism: Handle sensitive and confidential information with the utmost discretion and integrity.
Event & Project Coordination: Assist in planning and executing corporate events executive projects and strategic initiatives.
Stakeholder Management: Build and maintain strong relationships with internal and external stakeholders to ensure smooth communication and collaboration.
Administrative & Operational Support: Manage expenses process invoices and handle general administrative tasks efficiently. Adhoc office duties as required.
Provide cover for C-suite executives during other EAs annual leave.

Experience:

Extensive experience as an Executive Assistant Personal Assistant or similar role supporting senior leadership.
Exceptional organisational and time management skills with the ability to prioritise competing tasks effectively.
Strong problem-solving skills adaptability and ability to work independently.
Excellent verbal and written communication skills ensuring professionalism in all interactions.
High level of discretion and integrity when handling confidential information.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and other relevant administrative tools.
Ability to work in a fast-paced environment and manage multiple priorities seamlessly.
Experience in the financial services or insurance sector is advantageous but not essential.

Why Join Us

We offer more than just a job we provide a place to thrive. Our benefits include: