Program Manager EdD Educational Leadership and School Counseling & School Psychology

APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions demonstrating a posture of lifelong learning and modeling Christ-like character. Working together employees at APU commit to establishing a university atmosphere that is edifying to God and one another.

Reports directly to the Chairs of the Dept. of Educational Leadership (50%) and Dept. of School Counseling and School Psychology (50%) and is responsible for directing administrative aspects of both departments including budget records reports admissions systems and personnel. Collaborates with Chairs and program directors concerning the administration of the departmental programs and services.

For Educational Leadership also serves as the departments sole staff liaison to the Deans Office other departments within the School and the University as well as with department faculty staff and students.

Work days are typically 8-hour days Monday through Friday with 16 Saturdays (a different day off these weeks) to support doctoral program faculty and students on teaching days. These are 6 Saturdays each Fall and Spring Term and 4 Saturdays in May/June.

Required Education

• Masters degree required in a related field (education business or leadership). Applicants who do not meet the educational requirement of a Masters degree may substitute equivalent administrative work experience.

Required Experience

• Five or more years of administrative program management and/or budget experience showing progressively more responsibility for program development and implementation.

Primary Duties/Essential Functions

• Coordinates the administrative operations of the Department of Educational Leadership and the Department of School Counseling and School Psychology providing the Chairs and Program Directors with professional and confidential support and administrative direction.
  
  • Oversees and prepares reports on admissions enrollments budget and personnel/ workload. Works with the SoE Data Analyst and Deans Office to track workload and budget comparative data. Coordinates requests for information from the Deans Office and other University offices including program review student persistence etc.
  • Submits necessary requisitions for travel and other reimbursements.
  • Evaluates textbook needs and coordinates requisitions with the Campus Bookstore.
  • Organizes and maintains the EdD student database which maintains information such as dissertation committees time to completion leaves of absence etc.
  • Represents the Chairs and Program Directors with discernment and tact to internal and external constituencies through written and oral communication.
  • Oversees department meetings serving as recording secretary. Draft correspondence agendas and other writing projects as requested.
  • Coordinates the scheduling of classes and preparation of course materials.
  • Develops and implements a system to maintain digitized records including budget personnel correspondence meeting agendas and minutes etc. ensuring appropriate levels of records confidentiality.
  • Prepares adjunct contracts and faculty payment forms as necessary.
  • Creates monitors edits and distributes annual faculty teaching loads.
• Oversees the outreach and engagement of programs offered by the University and external stakeholders.
  
  • Maintains communication with the admissions office and financial aid representatives regarding program changes and processes. Additionally collaborates with the Assistant Dean for Outreach and Engagement and Strategic Communications to ensure any program changes are appropriately represented in marketing materials and on the website.
  • Provides support for recruitment and maintains communication with prospective students.
  • Responsible for planning and coordinating department events including but not limited to student orientations dissertation defense meetings dissertation presentations and hooding information meetings speaker series receptions advisory boards Kickoff events etc.
  • Maintains an appropriate professional social media presence for the program at the direction of the chair and program director.
  • Responsible for annual Handbook updates.
• Supports the progression of applicants as they advance from admissions and enrollment through completion of the program.
  
  • Organizes the application review and doctoral and masters applicant interview processes.
  • Provides support to program students as needed.
  • Directs the students intent to graduate process for the Chairs and Program Directors.
  • Monitors and manages student petitions the logistics of the dissertation processes including but not limited to the proposal defense presentation and binding.
• Performs other duties related to the job description as directed by the supervisors.

Skills

• Self-starter with the ability to meet deadlines.
• Experienced in Microsoft Office as well as Google Suite programs Docs Sheets Calendar Meet etc. Proficient or ability to become proficient in database programs and spreadsheets with accuracy and speed.
• Ability to direct multiple tasks concurrently.
• High level of written and verbal skills as well as quantitative data skills.
• Skilled in events and communications working with visitors and hosting guests.
• Collaborative team member with demonstrated strong organizational skills in a fast-paced environment providing proactive resourceful and efficient responses. Assesses the urgency and importance of situations and acts accordingly.
• Demonstrates expert written and verbal communication skills strong decision-making ability and attention to detail are equally important.

Mental Demands

• Ability to work independently a high degree of initiative and maintain confidentiality.
• Ability to learn procedures and retain information.
• In agreement with the purpose and mission of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

• Intermittent sitting standing and walking.
• Repetitive wrist/finger motions at computer keyboard.
• Constant hearing and speaking.
• Ability to lift grasp reach and bend.
• Able to lift up to 20 lbs. occasionally.
• Able to drive.

Visual Demands

• Reading writing notes and computer monitor as well as driving.

Environment

• Pleasant office comfortable temperatures.

Technologies

• Proficient in Google Apps. Microsoft Office Word and Excel. Experience in social media is a plus.

Compensation

• Grade 10: $25.94 to $29.83 is the hourly compensation for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications experience and internal addition to compensation APU offers a competitive benefits package.

Azusa Pacific University is a Christ-centered multicultural community that values and seeks faculty and staff who are committed to diversity work effectively with diverse populations and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more aboutwhat we believe ourmission statement and our statement of faith.

You can learn more about APU by watching the stories of faculty staff and alumni as they carry out our mission here: Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race color national origin sex age disability or status as a veteran in any of its policies practices or procedures. Women and minorities are encouraged to apply.