Contracted Tiered Math Academy Coordinator

The Education Secretariat is committed to equity and valuing the unique and diverse characteristics and experiences of every member of its workforce. We encourage an authentic workplace where colleagues show up as their full selves where collaboration innovation and connections are key to realizing our mission that all children youth and families thrive socially academically and economically. We seek teammates who are committed to promoting a diverse and inclusive work environment where everyone is valued and engaged. We encourage you to apply and identify your strengths in these areas

This is a contract position funded through June 30 2026. The coordinator will work a hybrid schedule with a mix of remote and in-office work at the DESE offices in Everett.

Please note that pursuant to Massachusetts general law contracted employees are not paid for the eleven scheduled holidays do not receive any paid vacation personal leave benefits or contribute to the state retirement system or social security. As a state contracted employee you must participate in direct deposit and contribute towards the Commonwealth of Massachusetts state alternate retirement plan (OBRA Plan).

The Office of STEM is part of DESEs Center for Instructional Support and consists of four disciplines: Mathematics Science and Technology/Engineering Digital Literacy and Computer Science and Comprehensive Health and Physical Massachusetts mathematics education builds students understanding and skills through active engagement in meaningful mathematics. This role will support the coordination and monitoring of the scopes of work outlined in the Tiered Math Academy webpage and other projects as needed based upon funding.

The primary duties of this position include:

Supporting the Tiered Math Academy Programming

and monitor the contract with selected vendor who provides Tiered Math Academy Programming to LEAs including:

Assist with developing procedures for coordination and monitoring of the overall project
Implement procedures for coordination and monitoring of the overall project
Maintain timely and excellent working relationships with participating LEAs and vendor staff
Monitor and support the vendor as they coordinate with LEAs
Assist with general administrative duties and communications with participating LEAs such as data-entering information maintaining file systems drafting correspondence and responding to e-mail and voice mail inquiries

with Management Analyst to oversee billing and account management

Review incoming invoices and required documentation and negotiate as needed with DESE staff and vendors to ensure invoice accuracy
Maintain accurate and up-to-date record coordination between LEA and vendor so that billing may happen in a timely manner
Communicate billing needs and support submission of invoices to Accounts Payable
Create track and manage the monthly budget of this program providing updates to the program manager

Evaluation:

If a 3rd party evaluator is chosen coordinate with the contracted 3rd party program evaluator including communication with vendor and LEAs

Coordination of the Tiered Math Academy Targeted Grants

and manage the grants in the Grants Management System in coordination with the Management Analyst.

general administrative duties and communications with DESE grant lead participating LEAs and vendor

-entering information
file systems
correspondence
to e-mail and voicemail inquiries

ongoing communication with awarded LEAs with regard to their grant including:

budget to match spending within the spirit of the program
on spending plan and available monies
funds appropriately

with Management Analyst to support grant management including:

line-item amendment requests
remaining balances

Perform related duties and assist with additional projects as needed.

Preferred qualifications:

Applicants must have full-time or part-time teaching administration or coordination experience in a school or district setting

Excellent organizational and communication skills

Absence of direct or indirect financial interest in any vendors that may apply for the relatedbid opportunities

Experience and fluency with Microsoft Office Products (including Excel).

Experience with program coordination program planning and/or program analysis

Demonstrated commitment in working towards racial equity in education

Familiarity with student information systems

Familiarity with Microsoft Teams and SharePoint Google Products Zoom

Please include a cover letter and resume with your submission.

Questions regarding this position or the application process should be directed to

Comprehensive Benefits

When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.

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An Equal Opportunity / Affirmative Action minorities veterans and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may self-select out of opportunities if they dont meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

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