Administrative Specialist II SheriffOperations Criminal Investigations Division

The Administrative Specialist II performs a variety of secretarial clerical and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents answering telephone calls greeting the public and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies processing mail and compiling data for reports.

Answers incoming calls greets visitors and answers inquiries related to the county or specific department and directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Utilizes computerized data entry equipment and various word processing spreadsheet and/or file maintenance programs to enter store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories ordering and distributing supplies as necessary.

Regular and punctual attendance required.

Obtains authorization for purchases and purchase orders; reconciles bills for gas purchases car washes and towing; maintains associated records.

Prepares budget records pertaining to fleet maintenance expenditures purchases and surplus or transferred vehicles; issues work orders for maintenance or repairs on vehicles.

Assists with preparing documents for the Sheriffs Academy as well as the Investigator and Sheriffs Office Personnel Specialist.

Collects records and maintains all mandatory weapons qualifications required by sworn personnel and inventories most county issued weapons.

Runs criminal history reports license plates and Drivers Licenses for the investigators; pulls and provides drivers License photos as necessary.

Answers the Crime Stoppers line and enters and forwards tips to proper personnel.

Registers and inputs sex offenders; enters offenders information and places photos on the county web site; creates photo line-ups for the department.

Assists with completing the monthly Uniform Crime Report for the State which consists of twelve different Statistical reports.

Processes racial profiling reports on a monthly quarterly and yearly basis.

Performs other related duties as required.

High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

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