Events Administrative & Operations Assistant (Australia team Liaison)

Madrid - Spain

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

As part of the Fever Originals team you will use data and insights to create one-of-a-kind events and experiences that allow people to have unforgettable moments.

Role Overview

We are seeking a proactive and detail-oriented Administrative & Operations Assistant to support the Australian Fever Originals team while being based in Madrid HQ. This role will act as a liaison between the Australian team and Madrid office functions particularly Finance and Sales Operations. The ideal candidate is highly organized thrives in a fast-paced environment and can manage multiple priorities across international teams.

Key Responsibilities

Team Liaison: Serve as the primary point of contact between the Australian Fever Originals team and Madrid HQ (Finance Sales Operations and more).
Invoicing & Finance Support:

Process and track vendor invoices.
Ensure timely submission and follow-up on outstanding payments.
Input costs into trackers and maintain accurate financial records for productions and ongoing operations.

Operations & Production Support:

Assist with procurement and buying for production needs.
Conduct research to support production planning and operations.
Coordinate with internal and external stakeholders to ensure smooth execution of projects.

Project & Task Management:

Support tracking and follow-up of Jira tickets during European hours.
Help ensure deadlines and deliverables are met across teams.

General Administration:

Provide day-to-day administrative support to the Australian Fever Originals team.
Assist in preparing reports summaries and documentation as required.

Requirements

Strong organizational and multitasking skills with excellent attention to detail.
Experience in administrative finance support or production coordination roles.
Comfortable working across different time zones and cultures.
Proficiency with tools such as Jira Excel/Google Sheets and cost-tracking systems.
Effective communication skills in English (Spanish a plus).

A proactive problem-solver with the ability to work independently while being a strong team player.

As part of the Fever Originals team you will use data and insights to create one-of-a-kind events and experiences that allow people to have unforgettable moments.Role OverviewWe are seeking a proactive and detail-oriented Administrative & Operations Assistant to support the Australian Fever Original...

As part of the Fever Originals team you will use data and insights to create one-of-a-kind events and experiences that allow people to have unforgettable moments.

Role Overview

Key Responsibilities

Team Liaison: Serve as the primary point of contact between the Australian Fever Originals team and Madrid HQ (Finance Sales Operations and more).
Invoicing & Finance Support:

Process and track vendor invoices.
Ensure timely submission and follow-up on outstanding payments.
Input costs into trackers and maintain accurate financial records for productions and ongoing operations.

Operations & Production Support:

Assist with procurement and buying for production needs.
Conduct research to support production planning and operations.
Coordinate with internal and external stakeholders to ensure smooth execution of projects.

Project & Task Management:

Support tracking and follow-up of Jira tickets during European hours.
Help ensure deadlines and deliverables are met across teams.

General Administration:

Provide day-to-day administrative support to the Australian Fever Originals team.
Assist in preparing reports summaries and documentation as required.

Requirements

Strong organizational and multitasking skills with excellent attention to detail.
Experience in administrative finance support or production coordination roles.
Comfortable working across different time zones and cultures.
Proficiency with tools such as Jira Excel/Google Sheets and cost-tracking systems.
Effective communication skills in English (Spanish a plus).

A proactive problem-solver with the ability to work independently while being a strong team player.