Events Administrative & Operations Assistant (Australia team Liaison)
Events Administrative & Operations Assistant (Australia team Liaison)
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Job Description
As part of the Fever Originals team you will use data and insights to create one-of-a-kind events and experiences that allow people to have unforgettable moments.
Role Overview
We are seeking a proactive and detail-oriented Administrative & Operations Assistant to support the Australian Fever Originals team while being based in Madrid HQ. This role will act as a liaison between the Australian team and Madrid office functions particularly Finance and Sales Operations. The ideal candidate is highly organized thrives in a fast-paced environment and can manage multiple priorities across international teams.
Key Responsibilities
- Team Liaison: Serve as the primary point of contact between the Australian Fever Originals team and Madrid HQ (Finance Sales Operations and more).
- Invoicing & Finance Support:
- Process and track vendor invoices.
- Ensure timely submission and follow-up on outstanding payments.
- Input costs into trackers and maintain accurate financial records for productions and ongoing operations.
- Operations & Production Support:
- Assist with procurement and buying for production needs.
- Conduct research to support production planning and operations.
- Coordinate with internal and external stakeholders to ensure smooth execution of projects.
- Project & Task Management:
- Support tracking and follow-up of Jira tickets during European hours.
- Help ensure deadlines and deliverables are met across teams.
- General Administration:
- Provide day-to-day administrative support to the Australian Fever Originals team.
- Assist in preparing reports summaries and documentation as required.
Requirements
- Strong organizational and multitasking skills with excellent attention to detail.
- Experience in administrative finance support or production coordination roles.
- Comfortable working across different time zones and cultures.
- Proficiency with tools such as Jira Excel/Google Sheets and cost-tracking systems.
- Effective communication skills in English (Spanish a plus).
A proactive problem-solver with the ability to work independently while being a strong team player.
Employment Type
Temp
