Records Vault Attendant (Administrative Assistant) #2607

Charleston County, SC - USA

Yearly Salary: $ 33339 - 47509

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Responsibilities

Reporting directly to the Assistant Registrar the Vault Attendant supports the College community by maintaining and securing physical student records in accordance with established retention and security protocols. This position serves as a subject matter expert for the electronic document management system and works closely with the Transcript and Enrollment Verification unit on matters related to archived records. A key responsibility of the Vault Attendant is to prioritize and coordinate the systematic scanning and digitization of records stored in the student records vault thereby enhancing accessibility and preservation.

Coordinates and prioritizes the digitization of student records in the effort to expedite the scanning of all remaining paper files.
Practices are sound and effective both internally and externally in customer service.
Ensures the organization and integrity of the Student Records Vault including oversight of related processes procedures and retention policies.
Onboards trains and oversees Registrars office work studies as needed.
Serves as office expert for electronic document management system and collaborates with IT and Enterprise Services to streamline and troubleshoot all related software and hardware issues.
Pursues appropriate professional development opportunities. Assists with enrollment-related questions/processes and other duties as assigned.

Minimum and Additional Requirements

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

Preferred Qualifications

Knowledge of and ability to apply strong customer service principles and practices; familiarity with Microsoft office suite applications especially Word and Excel; basic keyboarding skills; ability to work efffectively with others in a team environment; sound organizational and task/time management skills; sound judgement and decision making skills; strong alpha/numeric ordering and sorting skills; familiarity with varying records formats to include film hardcopy microfiche digital and electronic media; and the ability to effectively handle highly confidential data are all expected. Specific knowledge of Ellucians Colleague product is a plus. The position requires the ability to work independently within established parameters as well as the ability to exercise discretion as appropriate. Fast-paced diverse work environment. Limited lifting of materials and the ability to safely use a step ladder are required.

Additional Comments

Applicants MUST complete the online SC State Jobs Employment Application. To fully evaluate qualifications some positions may require submission of unofficial transcripts with the application. Only complete applications are considered. For assistance contact TTC Human Resources at 843.574.6201. The position is open and filled with preference given to applicants who apply by October 10 2025.

Faculty positions require the submission of related unofficial transcripts with the application and may include any required certifications. Upon hire Official transcripts/certifications are required.

Staff positions where a degree may be substituted for the related work experience must submit unofficial transcripts related to the position with the application and/or certifications. Upon hire Official transcripts/certifications are required.

Unofficial transcripts may be uploaded to the application mailed to TTC Human Resources PO Box 118067 Charleston SC 29423) or faxed to 843.574.6682 or emailed in PDF format to by the deadline date and time.

Employment applicants may be subject to a background check. Failure to consent to a background check will remove your application from further consideration. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA).

Trident Technical College is an equal opportunity institution and does not discriminate in the admission or employment on the basis of race gender color national or ethnic origin age religion disability marital status veteran status sexual orientation gender identity or pregnancy.

Job ResponsibilitiesReporting directly to the Assistant Registrar the Vault Attendant supports the College community by maintaining and securing physical student records in accordance with established retention and security protocols. This position serves as a subject matter expert for the electroni...

Job Responsibilities

Coordinates and prioritizes the digitization of student records in the effort to expedite the scanning of all remaining paper files.
Practices are sound and effective both internally and externally in customer service.
Ensures the organization and integrity of the Student Records Vault including oversight of related processes procedures and retention policies.
Onboards trains and oversees Registrars office work studies as needed.
Serves as office expert for electronic document management system and collaborates with IT and Enterprise Services to streamline and troubleshoot all related software and hardware issues.
Pursues appropriate professional development opportunities. Assists with enrollment-related questions/processes and other duties as assigned.

Minimum and Additional Requirements

This position requires a high school diploma and work experience that is directly related to the area of employment. A bachelors degree may be substituted for the related work experience.

Preferred Qualifications

Additional Comments