Operations Assistant

Cape Town - South Africa

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES

Position : Operations Assistant

Working Schedule : 9a-5p EST

Salary Range : $1800 - $2400 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)

About the Role

We are seeking a highly organized proactive and detail-oriented Operations Assistant to support our growing Operations team. The ideal candidate thrives in a fast-paced environment and possesses a talent for turning high-level goals into functional documented and easy-to-use systems. This role is central to maintaining operational efficiency ensuring data accuracy and helping projects reach timely completion.

Key Responsibilities

The Ops Assistant will be responsible for a variety of tasks crucial to our daily workflow and long-term efficiency:

Project Execution and Documentation: Carry out operations projects and assigned tasks (including SOP build-outs fulfillment processes and reporting updates) with accuracy and timeliness.
System Development: Translate high-level operational vision into clear executable systems that are organized and delivered in a way the team can easily adopt and use.
Data Management & Reporting: Manage and update recurring reporting across spreadsheets Fathom and other data tools to ensure leadership always has current and reliable performance metrics.
Workflow Coordination: Support fulfillment of operational tasks by coordinating via Slack managing follow-ups and ensuring all deliverables and dependencies move consistently across the finish line.
Proactive Organization: Anticipate upcoming needs stay one step ahead on routine operations work and maintain highly organized systems across Google Drive and related cloud platforms.

Qualifications

Required:

Proven 3 years of experience in an operations support or similar role.
Exceptional organizational skills and a meticulous attention to detail.
Proficiency with modern workplace productivity tools including Google Workspace (Docs Sheets Drive) and Slack.
Experience in project management is highly desirable
Familiarity with Slack and GoHighLevel
Demonstrated ability to manage multiple simultaneous tasks and deadlines effectively.
Strong verbal and written communication skills.

Preferred:

Experience with project management tools
Familiarity with financial or operational reporting platforms like Fathom (or similar BI/analytics tools).
A process-oriented mindset with experience in documenting standard operating procedures (SOPs).

LOOKING FOR SOUTH AFRICAN CITIZENS WHO ARE BASED IN SOUTH AFRICA CANDIDATES Position : Operations Assistant Working Schedule : 9a-5p EST Salary Range : $1800 - $2400 USD Monthly (the final salary will be determined by the candidates level of experience and at the discr...