Executive Assistant, CAPS
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 120000 - 130000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
Position Summary
The Executive Assistant is responsible for providing high-level administrative support to senior level executives within the company including but not limited to managing his/her schedule travel and expenses. The ideal candidate is highly organized pragmatic an expert multi-tasker and is
not easily overwhelmed. Additionally the Executive Assistant is comfortable interfacing with all levels of internal management and staff as well as outside clients vendors and candidates in a fast-paced environment. This role maintains and protects highly confidential corporate information
is the first point of contact both internally and externally and works independently with minimal supervision or direction.
This role is based in New York City and is for an immediate start.
Responsibilities
- Manage and coordinate logistics for meetings events and travel for supporting
executives and when necessary members of their team in the office setting - Ensure supported executives are prepared with all materials and information for
meeting events and travel by compiling reports and/or presentations - Generate reports in Excel and PowerPoint
- Prepare expense reports utilizing Concur
- Scheduling meetings internally and externally using Microsoft Outlook and Zoom.
- Maintain the office with administrative duties such as ordering supplies and working with
building management regarding any facilities issues.
Qualifications
- 5 years administrative support experience within a fast-paced professional
environment - private equity investment banking law firm or professional services
experience a plus - Proactive and pragmatic considers all scenarios gathers all pertinent information
before communicating - Strong attention to detail follow-up and excellent organizational skills
- Ability to treat sensitive and confidential information with appropriate discretion
- Strong sense of urgency adaptability flexibility and resourcefulness
- Ability to function professionally under pressure while managing multiple concurrent
projects and deadlines - Proficiency in Microsoft Office including Outlook Word and Excel; Salesforce a
plus - General knowledge and interest in working with generative AI
- Must possess personal tact and good judgment; excellent interpersonal written and
verbal communication skills - Occasional after-hours work may be required
- Bachelors degree preferred
The annualized base pay range for this role is expected to be between $120000 - $130000. Actual base pay could vary based on factors including but not limited to experience subject matter expertise and the applicants skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.
Company Overview
Vista is a leading global investment firm that invests exclusively in enterprise software data and technology-enabled organizations across private equity credit public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors companies customers and employees. Vistas investments are anchored by a sizable long-term capital base experience in structuring technology-oriented transactions and proven flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future a healthier planet a smarter economy a diverse and inclusive community and a broader path to prosperity. Further information is available at . Follow Vista on LinkedIn @Vista Equity Partners or Twitter @VistaEquity.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
We invest in enterprise software, data and technology companies through private equity, permanent capital and credit strategies.
