Administrative AssistantReceptionist (Part-Time)

CIMAs Transportation team have created a reputation for excellence within the transportation sector by successfully delivering thousands of projects over the past 30 years. Our talented engineers can lead any type of project regardless of its complexity and scale. The team draws on a reservoir of diverse experience that includes planning design inspection construction management and infrastructure reconstruction in both rural and urban environments. We take a wholistic approach to transportation projects that minimizes the environmental footprint promotes sustainable growth and supports resilient communities. Our innovative solutions integrate all modes of transportation so motorists pedestrians and cyclists co-exist safely and travel efficiently. Join us and immerse yourself in a dynamic innovative and collaborative environment where youll make a real impact. Together well push boundaries and go above whats expected of us to meet the challenges of tomorrow and engineer a better world!

We are seeking a professional enthusiastic and friendly Administrative Assistant / Receptionist to join our team in the Burlington office. The successful candidate will play a key role in creating a welcoming environment for visitors maintaining common office areas and providing a wide range of administrative support to ensure the smooth operation of the office.

This is a part-time or casual position. 

Primary Responsibilities:

Reception & Client Service

• Greet and welcome visitors and clients professionally
• Receive and distribute courier and mail deliveries
• Maintain a clean and presentable reception area and overall office space (e.g. boardrooms)
• Coordinate and schedule conference rooms including ordering lunches and preparing beverages when required (both onsite and offsite meetings)
• Manage security fobs 
• Assist with daily staff workstation assignments
• Assist with new staff introduction and setup
• Answer and screen telephone calls or forward them as appropriate

General Office Administration

• Ensure kitchen and coffee areas are stocked and kept tidy
• Order and manage office supplies through external vendors
• Prepare and format documents such as letters memos and engineering specifications
• Perform general clerical duties including petty cash handling and processing invoices to the finance department
• Coordinate with Building Management for general maintenance and repair needs in the office

Qualifications :

• Previous experience in an administrative or receptionist role (preferably in a professional office environment)
• Friendly and positive demeanour with strong interpersonal skills
• Proactive adaptable and able to take initiative
• Excellent organizational and time management skills
• Strong verbal and written communication abilities
• Proficient in Microsoft Office (Word Excel PowerPoint Outlook) Adobe Acrobat Teams and SharePoint
• Ability to manage multiple priorities while maintaining high attention to detail
• Demonstrated ability to work independently and as part of a collaborative team

Additional Information :

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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Remote Work :

No

Employment Type :

Part-time