Grant Research & Development Assistant

This is a remote position.

• 40 hours a week
  
• Monday - Friday 8 am-5 pm PST includes 1hr-unpaid break
  

Key Responsibilities

1. Grant Research & Pipeline Development

• Conduct ongoing research of funding opportunities (government private corporate and philanthropic).
  
• Use platforms such as Instrumentl GrantStation Candid and Foundation Directory Online to source relevant RFPs.
  
• Maintain an organized pipeline of current upcoming and recurring opportunities aligned with organizational programs.
  
• Evaluate eligibility requirements deadlines and feasibility flagging high-priority opportunities for consideration.
  

2. Proposal Writing & Documentation

• Draft key components of grant applications including narratives logic models organizational summaries letters of intent and appendices.
  
• Coordinate with internal stakeholders (program finance leadership) to gather required data such as budgets program statistics and staff bios.
  
• Adapt templates and boilerplate language to funder-specific requirements while ensuring accuracy and alignment.
  
• Maintain a centralized grant resource library with approved templates and frequently used content.
  

3. Portal & Compliance Management

• Manage and maintain grant submission portals and accounts (e.g. JustGrants state and private funder portals).
  
• Ensure all organizational registrations profiles and certifications remain current and active.
  
• Securely organize and track grant credentials and access using approved systems.
  

4. Internal Coordination & Collaboration

• Partner with leadership and program staff to confirm each grant aligns with capacity staffing and program deliverables.
  
• Maintain a Grant Coordination Calendar with milestones review deadlines and submission dates.
  
• Communicate data requests or program details early to ensure timely preparation and submission.
  

5. Grant Tracking Evaluation & Reporting Support

• Maintain a comprehensive grant tracker with real-time updates on submissions statuses awards and reporting deadlines.
  
• Track and analyze application trends including success rates and reasons for wins/losses.
  
• Prepare reporting outlines and checklists in collaboration with finance and program staff for awarded grants.
  
• Develop summary reports and dashboards for leadership and board updates.
  

6. Donor & Partnership Support (Optional if role expands)

• Research funders priorities past grantees and leadership teams.
  
• Assist with relationship mapping pre-award engagement or light prospect preparation.
  
• Support fundraising or outreach teams with background materials pitch decks and donor engagement planning.
  

Requirements

• Background in grant writing development or nonprofit fundraising.
  
• Strong research and analytical skills with attention to detail.
  
• Excellent written communication skills with ability to adapt content for different audiences.
  
• Familiarity with grant databases and funding research tools.
  
• Proficiency with document management and collaboration tools (e.g. Google Workspace Airtable or similar).
  
• Strong organizational skills to manage multiple deadlines simultaneously.
  
• Ability to work collaboratively across teams and maintain accuracy under pressure.
  

Independent Contractor Perks

• HMO Coverage for eligible locations
  
• Permanent work-from-home
  
• Immediate hiring