Workplace Assistant

Are you the kind of person who lights up a room and loves creating a welcoming organized and positive atmosphere We are looking for a Workplace Assistant to be the heartbeat of our Helsinki this role youll be the go-to person who makes sure everything runs smoothlywhether its ordering coffee and fruit setting up for company events or helping colleagues with everyday questions.

This is not just an office jobits about bringing good vibes solving problems on the spot and making sure our workplace feels like a great place to be.

This position will initially be offered on a 6-month contract with a strong likelihood of becoming permanent.

Your mission

• Ensure the office environment is running smoothly and feels welcoming.
• Support the management team with various requests such as restaurant bookings catering orders and other ad hoc inquiries.
• Serve as the point of contact for our travel policy and company cars.
• Oversee equipment and systems (reporting issues when needed).
• Handle office supplies including ordering coffee tea fruit soft drinks etc.
• Support onboarding by introducing new hires to safety procedures office routines and facilities.
• Act as a first point of contact for everyday employee questions and requests.
• Manage incoming and outgoing post and deliveries.
• Liaise with the landlord regarding office updates renovations or safety issues.
• Organize and set up company events and All Hands meetings (refreshments seating decorations etc.).
• Contribute to HR activities as part of the HR team.

We believe youll thrive in this role if you are:

• Positive and people-oriented you enjoy helping others and being the go-to person in the office.

• Organized and proactive you notice what needs to be done and make it happen.

• Practical and resourceful whether its finding the best vendor for milk or solving a last-minute event issue you keep a cool head.

• Flexible and hands-on ready to tackle a wide variety of tasks every day.

Our selection process is continuous and the ad may close before the recruitment process is completed if weve moved forward to the screening or interview phase.

Our recruitment process will include the following:

First interview - Time to know each other a bit better!
Case interview - Do your magic and show us your skills!
Reference- & background check - Final step before well become colleagues.

Start date: Upon agreement

Qualifications :

• Previous experience in office administration reception or workplace support is an advantage.
• Interest in cost-awareness (e.g. comparing suppliers for office needs).
• Strong problem-solving skills with a service mindset.
• Fluent in Finnish and English (both required).
• Drivers license is a plus.

Studies have shown that women and some minorities are less likely to apply to jobs unless they meet every qualification. If you are interested in this role and you have most of the skills were looking for we encourage you to apply anyway!

Additional Information :

• A dynamic role at the center of our Helsinki office with around 80100 colleagues on site.
• A chance to be part of the HR team and contribute to people-focused initiatives.
• A supportive culture where personality and initiative matter most.
• The opportunity to grow in a role that combines office management event coordination and people support.

Some Our Benefits:

• Comprehensive insurance coverage: health leisure-time accident and travel.
• 400 Epassi benefit per year for sports culture commuting or wellbeing.
• Employee discount on the foodora App.
• 30-minute massage per month or 1 hour per two months with Fysios Mehiläinen.
• One hour of exercise per week during working hours gym benefits.
• Employee referral bonus program.
• Possibility to work from abroad

Remote Work :

No

Employment Type :

Contract