Clerical Assistant III

Job Posting: REF7518Y ( RE-POST )
Union: CUPE TRI Clerical Bargaining Unit
Number of Vacancies: 2
Site: Toronto Rehab - University Centre
Department: Allied Health
Reports to: Manager Allied Health
Hours: Weekdays
Status: Casual
Posting Date: October 2 2025
Closing Date: October 9 2025

Please note: This job posting is being reposted and the employment status has changed. If you applied to the previous posting you will not need to re-apply to be considered. 

Position Summary:

The CLERICAL ASSISTANT Ill in the outpatient Geriatrics MSK and Multisystem Rehab utilizes judgment and/or decision-making in the provision of the support service required for the department including: 

• Performing moderately complex clerical duties using electronic record systems (EPIC)
• Providing support with the maintenance of electronic information filing/retrieval methods and systems 
• Performing reception duties
• Register book cancel and reschedule patient appointments in person and over the phone
• Performing additional clerical functions and duties consistent with the job classification as required.

Qualifications :

    Completion of Grade XII or recognized equivalent health related undergraduate experience preferred
    Medical Office Administration diploma/certificate is an asset
    Six (6) months recent related experience - experience working in a health care environment
    Computer proficiency; EPIC trained preferred but not required. 
    Good organizational and time management skills
    Strong verbal and written communication skills
    Excellent telephone interpersonal and customer service skills
    Ability to work independently and with a team
    Ability to produce work in accordance with Hospital standards
    Ability to use good judgment in assessing difficult situations
    Ability to produce work that is accurate and reliable
    Compliance with confidentiality requirements under UHN Privacy Policy
    Problem solving skills with good decision making
    Ability to work well under pressure
    Knowledge of medical terminology preferred

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract