Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Post Title - Executive Business Assistant to the Director
Location: Mumbai Reports to: Director
Experience Required: 4 Years
Key Responsibilities
1. Executive Support
Manage the Director s calendar including scheduling meetings appointments and travel arrangements.
Act as a gatekeeper: prioritize emails calls and customer interactions.
Prepare and organize materials for internal and external meetings including agendas presentations reports and minutes.
Handle confidential and sensitive information with the highest level of discretion.
2. Operational & Strategic Support
Assist in tracking KPIs business metrics and strategic initiatives.
Compile data draft reports presentations and business proposals as required.
Serve as a communication bridge between the Director and internal teams or external partners.
3. Communication & Coordination
Draft professional correspondence memos and emails on behalf of the Director.
Ensure clear and timely communication with internal teams and clients.
Coordinate logistics for executive-level meetings board meetings and special events.
4. Administrative Management
Maintain well-organized digital and physical filing systems.
Ensure all documentation is up-to-date properly stored and easily accessible.
Perform general administrative tasks as needed to support the Director and leadership team.
Qualifications
Bachelors degree in Business Administration Communications or a related field.
Minimum of 3 years experience supporting senior leadership in a fast-paced environment.
Exceptional written and verbal communication skills.
Excellent organizational time management and multitasking abilities.
Proficiency in Microsoft Office Suite Google Workspace and collaboration tools (e.g. Zoom Slack Trello).
High degree of confidentiality discretion and professionalism.
Strong problem-solving skills with a proactive and anticipatory mindset.
Comfortable working in both strategic and administrative capacities.
Experience in a startup or high-growth business environment is a plus.
Executive presence and the ability to interact with stakeholders at all levels.
Working Conditions
May occasionally require extended hours or travel depending on business needs.
Hybrid or remote work arrangements may be considered subject to location and company policy.
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Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
