AR Specialist
AR Specialist
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$ 55000 - 65000
1 Vacancy
Job Description
Accounts Receivable Specialist
Summary
This is a full-time role combining general administrative support with responsibility for the companys accounts receivable function. The position supports daily office operations customer coordination compliance and financial processing. The right candidate is detail-oriented highly organized comfortable working in both English and Spanish (conversational and understanding required; fluency a plus) and able to handle a broad mix of administrative accounting and coordination tasks in a fast-paced environment.
Key Responsibilities
Office & Administrative Support
Monitor the main office inbox () and manage communications with customers vendors and agencies.
Greet visitors and respond to phone email and in-person inquiries.
Maintain digital and physical filing systems; scan and organize documents.
Order and manage office supplies; coordinate with vendors for reorders.
Schedule meetings manage calendars and prepare materials.
Handle incoming and outgoing mail and deliveries.
Assist leadership with time-sensitive projects reporting and communications.
Coordinate onsite meetings employee recognition activities and workspace organization.
Support new employee onboarding including desk set-ups supplies and orientation coordination.
Set up and maintain company registrations with USDA FDA DMV insurance agencies and other portals.
Translate written materials and assist with bilingual communication (Spanish/English).
Track administrative deadlines and prepare reports.
Accounts Receivable
Manage the full AR cycle including customer setup credit checks invoicing payment posting and collections.
Generate and distribute invoices and statements accurately and on time.
Record and reconcile payments (checks credit cards ACH and cash).
Monitor AR aging reports identify outstanding balances and follow up with customers daily as needed.
Resolve billing discrepancies negotiate payment plans and maintain detailed records of collection efforts.
Rectify incorrect ACH deposits and ensure proper fund allocation.
Prepare weekly AR reports and assist with month-end close and year-end audits.
Escalate delinquent accounts after the third attempt providing detailed communication history to management
Serve as a point of contact for customer onboarding credit applications COI collection and documentation.
Review customer lists monthly for accuracy; secure approvals before submitting to Blue Book.
Build and maintain positive customer relationships ensuring timely and clear communication.
Exercise discretion and confidentiality when handling financial or sensitive information.
Qualifications
High school diploma or GED required; associates or bachelors degree in Accounting Finance or related field preferred.
3-5 years of administrative support experience plus 2-3 years of full-service accounts receivable experience.
Proficient in Microsoft Office (Word Excel Outlook); QuickBooks Online strongly preferred.
Familiarity with Famous ERP or produce industry systems a plus.
Conversational and understanding required; fluency a plus.
Excellent communication negotiation and customer service skills.
Highly organized detail-oriented and capable of managing multiple priorities.
Problem-solving skills; able to resolve customer and payment issues independently.
Communicate effectively in both English and Spanish (Spanish - conversational required; fluency a plus).
Schedule
Full-time Monday through Friday 6:00 AM - 2:30 PM (with flexibility as business needs require).
Compensation
Salary range: $55000 - $65000 annually depending on experience and scope of responsibility.
Required Experience:
IC
Employment Type
Full-Time
