Accounts Receivable Specialist

A And F Distributing Corporation

Job Location:

Los Angeles, CA - USA

Yearly Salary: $ 55000 - 65000

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Accounts Receivable Specialist

Summary
This is a full-time role combining general administrative support with responsibility for the companys accounts receivable function. The position supports daily office operations customer coordination compliance and financial processing. The right candidate is detail-oriented highly organized comfortable working in both English and Spanish (conversational and understanding required; fluency a plus) and able to handle a broad mix of administrative accounting and coordination tasks in a fast-paced environment.

Key Responsibilities

Accounts Receivable

Manage the full AR cycle including customer setup credit checks invoicing payment posting and collections.

Generate and distribute invoices and statements accurately and on time.

Record and reconcile payments (checks credit cards ACH and cash).

Monitor AR aging reports identify outstanding balances and follow up with customers daily as needed.

Resolve billing discrepancies negotiate payment plans and maintain detailed records of collection efforts.

Rectify incorrect ACH deposits and ensure proper fund allocation.

Prepare weekly AR reports and assist with month-end close and year-end audits.

Escalate delinquent accounts after the third attempt providing detailed communication history to management

Serve as a point of contact for customer onboarding credit applications COI collection and documentation.

Review customer lists monthly for accuracy; secure approvals before submitting to Blue Book.

Build and maintain positive customer relationships ensuring timely and clear communication.

Exercise discretion and confidentiality when handling financial or sensitive information.

Office & Administrative Support

Monitor the main office inbox () and manage communications with customers vendors and agencies.

Greet visitors and respond to phone email and in-person inquiries.

Maintain digital and physical filing systems; scan and organize documents.

Order and manage office supplies; coordinate with vendors for reorders.

Schedule meetings manage calendars and prepare materials.

Handle incoming and outgoing mail and deliveries.

Assist leadership with time-sensitive projects reporting and communications.

Coordinate onsite meetings employee recognition activities and workspace organization.

Support new employee onboarding including desk set-ups supplies and orientation coordination.

Set up and maintain company registrations with USDA FDA DMV insurance agencies and other portals.

Translate written materials and assist with bilingual communication (Spanish/English).

Track administrative deadlines and prepare reports.

Schedule
Full-time Monday through Friday 6:00 AM 2:30 PM (with flexibility as business needs require).

Compensation
Salary range: $55000 $65000 annually depending on experience and scope of responsibility.

Required Experience:

Accounts Receivable SpecialistSummaryThis is a full-time role combining general administrative support with responsibility for the companys accounts receivable function. The position supports daily office operations customer coordination compliance and financial processing. The right candidate is de...