Executive Administrative Assistant
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Job Location:
St. Louis, MO - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Looking for a familia
As an award-winning woman-owned minority-owned boutique engineering firm were on the lookout for spirited candidates to join our ever-growing familia. Were proud to be recognized as a 2025 Best Place to Work in St. Louis a reflection of our people-first culture and commitment to creating a workplace where everyone thrives. Our mission is simple: deliver world-class engineering services while fostering close-knit collaborations with our clients. If youre passionate diligent and ready to make an impact youll find your place with us at LUZCO. Lets exceed expectations together and make engineering a space where everyone belongs.
Youre more than an employee. Youre a familia member.As a member of the familia we make sure this is more than just a job.
What We Offer
Sound like a familia youre ready to join Heres the details on what we are looking for in this position:
Were looking for an experienced and proactive Executive Administrative Assistant to support our CEO and Vice President. This role requires exceptional organization professionalism and attention to detail. The right person will anticipate needs manage multiple priorities and serve as a trusted partner to leadership helping keep both executives and their teams moving efficiently. This is a fully in-person position at our St. Louis office where collaboration and communication are key.
Essential Duties and Responsibilities
Qualifications
As an award-winning woman-owned minority-owned boutique engineering firm were on the lookout for spirited candidates to join our ever-growing familia. Were proud to be recognized as a 2025 Best Place to Work in St. Louis a reflection of our people-first culture and commitment to creating a workplace where everyone thrives. Our mission is simple: deliver world-class engineering services while fostering close-knit collaborations with our clients. If youre passionate diligent and ready to make an impact youll find your place with us at LUZCO. Lets exceed expectations together and make engineering a space where everyone belongs.
Youre more than an employee. Youre a familia member.As a member of the familia we make sure this is more than just a job.
What We Offer
- Benefits: Top-notch medical dental and vision insurance plus a 401k match paid time off and a fun employee recognition platform to celebrate your wins.
- Flexibility: We value a life-friendly culture. Youll collaborate with your supervisor to set a routine that balances your needs and your teams. PTO and Holidays are included too.
- Diversity: We thrive on the unique perspectives everyone brings. Our team is a melting pot of skills and experiences which helps us approach challenges from all angles.
- Growth: Your development is our priority. Whether its tuition reimbursement for school or certifications youll work closely with industry pros to map out and achieve your career goals.
- Giving Back: Each year we set aside paid time off for you to get involved in your community and give back.
- Work Environment: Weekly staff meetings (lunch included!) a stocked kitchen a dog-friendly office casual dress code and happy hours keep our workplace fun and welcoming.
Sound like a familia youre ready to join Heres the details on what we are looking for in this position:
Were looking for an experienced and proactive Executive Administrative Assistant to support our CEO and Vice President. This role requires exceptional organization professionalism and attention to detail. The right person will anticipate needs manage multiple priorities and serve as a trusted partner to leadership helping keep both executives and their teams moving efficiently. This is a fully in-person position at our St. Louis office where collaboration and communication are key.
Essential Duties and Responsibilities
- Provide high-level administrative support to the CEO and Vice President ensuring seamless coordination of daily priorities and initiatives.
- Manage complex calendars schedule meetings and coordinate domestic travel for executives and department staff.
- Prepare meeting materials presentations and follow-up documentation to ensure executives are fully equipped for all engagements.
- Serve as a key point of contact for internal and external stakeholders maintaining professionalism and confidentiality.
- Coordinate logistics for company events leadership meetings and speaking engagements including travel and communications.
- Draft and manage executive correspondence ensuring clarity tone and alignment with company values.
- Anticipate needs and proactively manage priorities to enhance executive productivity and organization.
- Support cross-functional projects and collaborate with other departments to ensure timely execution.
Qualifications
- 5 years of experience supporting C-suite or senior-level executives.
- Exceptional organizational communication and time management skills.
- Proven ability to handle sensitive information with discretion.
- Strong writing and proofreading skills with attention to detail.
- Proficiency in Microsoft Office Suite and collaboration tools like Teams or Zoom.
- Proactive mindset with the ability to anticipate needs and take initiative.
- Professional presence that reflects LUZCOs values of Familia Diversity and Leadership.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
LUZCO Technologies is a boutique engineering firm, specializing in substation design, transmission and distribution line services, project management and environmental services.
