Administrative Assistant (Innovation Department)

Primary location:LancasterPennsylvania
Relocation offered:No
Employment status:Full-Time
Travel:<10%
Non-compete:No

The estimated base salary range for this role is $47000 to $59000 per year.
Individual pay is based upon location skills and expertise experience and other relevant factors

What does it mean to work at Armstrong

It means being immersed in a supportive culture that recognizes you as a key player in Armstrongs future. We are a large company with a local feel where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us youll have the opportunity to make the most of your potential. Alongside a competitive remuneration package you will receive:

A benefits package including: medical dental prescription drug life insurance 401k match long-term disability coverage vacation and sick time product discount programs and many more.
Personal development to grow your career with us based on your strengths and interests.
A casual work environment where we have a recognition program for our team and service awards. You will also be able to make the most of our fitness center and lunchtime cafe.
A working culture that balances individual achievement with teamwork and collaboration. We draw on each others strengths and allow for different work styles to build engagement and satisfaction to deliver results.

As our Administrative Assistant you will report to the Sr. Manager Global Quality. You will be responsible for delivering timely accurate and proactive administrative support across a wide range of activities. The ideal candidate will be detail-oriented resourceful and able to anticipate needs and take ownership of tasks from start to finish. Strong communication discretion and the ability to manage multiple priorities under deadline are essential.

Whats in it for you

• High visibility & impact Partner directly with R&D New Product Development and senior leaders on key initiatives.
• Engaging variety Manage diverse responsibilities from event coordination and executive support to travel logistics and intellectual property tracking.
• Professional growth Build expertise with Microsoft Office SAP and cross-functional collaboration in a fast-paced innovative environment.

What does an Administrative Assistant do

• Administrative partner for R&D Building Science Business and Operations Support New Product Development Design and Quality leaders.
• Manages and coordinates standard work to support Stage-Gate processes training events and internal group meetings and cross- functional program meetings.
• Independently schedules prepares for and supports meetings with full logistics coordination including room setup hybrid connectivity materials and follow-up notes.
• Prepares high-quality presentations reports and documents in Microsoft Word Excel and PowerPoint ensuring formatting and content align with brand standards.
• Provides support for intellectual property recordkeeping and audits (patents NDAs).
• Manages calendars with confidence and authority to prioritize and resolve conflicts independently.
• Coordinates domestic and international travel logistics including visa processing and documentation.
• Initiates and follows through on expense reporting and purchasing workflows using SAP and PaymentNet systems.
• Supports onboarding and offboarding processes by partnering with IT facilities and HR to ensure seamless execution.
• Maintains team budget tracking supply ordering and monthly reporting needs.
• Communicates effectively and professionally with all levels of management vendors and cross-functional partners.
• Takes initiative to resolve administrative challenges independently without waiting for instruction or escalation.
• Member of the Awards Committee and processing awards for Technology
• Provides back-up support to other administrative assistants as needed.

Required Qualifications

• High school diploma or GED required; associate or bachelors degree preferred.
• 3-5 years of experience in an administrative operations or coordination role ideally in a corporate or technical environment.
• Strong proficiency with Microsoft Office tools (Outlook Word Excel PowerPoint SharePoint);

What will make you successful

• Excellent written and verbal communication skills including professional email etiquette.
• Demonstrated ability to prioritize manage competing deadlines and follow through without constant oversight.
• High attention to detail and organizational discipline especially in event planning and meeting preparation.
• Proven track record of handling confidential information with discretion and sound judgment.
• Positive proactive approach to work with a strong sense of ownership and accountability.
• Comfort navigating ambiguity and taking initiative to solve problems independently.

What will make you stand out

• Experience with SAP or similar systems
• Experience with Power BI
• Bachelors degree

Physical and Mental Demands

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to: sit for prolonged periods; repetitive motion of hands/wrists/fingers; concentrate and repeat the same physical or mental activities over and over; think analytically and be exact or highly accurate; make decisions such as to identify complex problems develop options and implement solutions; work in a team; ability to maintain regular punctual attendance consistent with the ADAAA FMLA and other federal state and local standards; pay attention to and remember details; communicate effectively including active listening to understand points being made and asking appropriate questions and not interrupting inappropriately; speak to convey information effectively; write to communicate effectively as appropriate for the needs of the audience; read to understand work related documents; move between different physical locations within and between buildings; and push pull carry and lift in the normal course of travel.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires working indoors in environmentally controlled conditions with standard level of noise common to an office environment including office equipment and co-workers speaking to each other and on phones. Employees are required to wear personal protective equipment when entering the floor of manufacturing facilities based on the specific requirements of each location.

Why should you join Armstrong World Industries

Armstrong World Industries (AWI) is anAmericas leader in the design and manufacture of innovative interior and exterior architectural applications including ceilings specialty walls and exterior metal solutions. With approximately $1.4 billion in revenue AWI has about 3700 employees and a manufacturing network of 21 facilities in North America.

At home at work in healthcare facilities classrooms stores or restaurants we offer interior solutions that help to enhance comfort save time improve building efficiency and overall performance and create beautiful spaces.

For more than 160 years we have built our business on trust and integrity. It set us apart then and it sets us apart now along with our ability to collaborate with and innovate for the people were here to serve - our customers our shareholders our communities and our employees.

We are committed to developing new and sustainable architectural solutions with design and performance possibilities that make a positive difference in spaces where we live work learn heal and play. Its an exciting rewarding business to be in and were committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

Bringing our Purpose to Life - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:

• Engaging a diverse purpose-driven workforce;
• Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
• Pursuing sustainable innovative solutions for spaces where we live work learn heal and play;
• Being a catalyst for change with all of our stakeholders; and
• Making a positive difference in the environments and communities we impact.

About the location (Lancaster PA)

Lancaster PA. A great central location in South Central Pennsylvania Lancaster is ideally situated for easy access to major metropolitan cities such as Philadelphia Baltimore Washington DC and New York City. Lancaster offers a vibrant arts and entertainment community with wonderful historic sites B&Bs museums great shopping entertainment venues and restaurants.

Armstrong is committed to engaging a diverse purpose-driven workforce. As part of our dedication to diversity AWI is committed to Equal Employment Opportunity and all qualified applicants receive consideration for employment without regard for race sex color national origin ethnicity gender protected veteran status disability sexual orientation gender identity or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability you may contact us at by email at AWI talent acquisitionand let us know the nature of your request and your contact information. Requests for accommodation will be evaluated on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Come and build your future with us and apply today!