Office ManagerExecutive Admin (Santa Clara, CA)

Santa Clara County, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Office Manager/Executive Admin (Santa Clara CA)

We are looking for an experienced Office Manager/Executive Admin for an investment firm. This role will be responsible for managing the office preparing for monthly board meetings ordering meals and supplies ordering branded marketing items onsite IT troubleshooting etc.

This is an 12 month project 40 hours per week onsite at the clients office in Santa Clara CA.

This is a w2 role as a Stage 4 Solutions employee health benefits and 401K offered.

Responsibilities:

Onsite Board Meeting Management: Travel arrangements Hotel reservations food ordering conference room set up (including IT verification) onsite management of Board Members
Ordering Supplies and Food for the office Own the ordering from Amazon Costco Grocery Stores Catering groups etc.
Mail management and package mailing
Manage ordering of branded merchandise and gift packs.
Office management: Plants coordinate with the landlord/ mgmt. office: badges/ rent/ cleaning etc.
Coordinate with offsite IT manager and perform onsite troubleshooting as needed
Manage Expense reports for partners

Requirement:

5 years experience supporting executives at investment firms or technology companies
Highly organized with exceptional communication skills and ability to manage a variety of high priority projects
Professional demeanor positive and detailed oriented
Proficient in Microsoft Office suites (Word Excel PowerPoint Outlook)
Experience handling confidential materials and conversations

Please submit your resume to our network at

(please apply to the Office Manager/Executive Admin (Santa Clara CA) role.)

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications without regard to race color religion/belief national origin gender identity age disability marital status genetic information or other applicable legally protected characteristics.

Compensation: $40/hr - $42/hr

Office Manager/Executive Admin (Santa Clara CA) We are looking for an experienced Office Manager/Executive Admin for an investment firm. This role will be responsible for managing the office preparing for monthly board meetings ordering meals and supplies ordering branded marketing items onsite IT t...