Elections Assistant

JOB TITLE: Elections Assistant

DEPARTMENT: Legislative Services

POSTING NUMBER: 23 25

NUMBER OF POSITIONS: 4

JOB STATUS & DURATION: Temporary (915 Months Contract)

HOURS OF WORK: 35/ hour workweek / variable hours

LOCATION: 175 Sandalwood Parkway

SALARY GRADE: 6

SALARY RANGE: 1^ST STEP: $70270.20 per annum

2^ND STEP: $74001.20 per annum

JOB RATE: $77896.00 per annum

JOB TYPE: Union

POSTING DATE: October 3 2025

CLOSING DATE: October 17 2025

AREA OF RESPONSIBILITY:

Reporting to the Coordinator Elections responsible for assisting the Deputy Clerk Elections Accessibility and Lottery Licensing and Coordinator Elections with timely management of election and voter information as well as assisting with the conduct and administration of the Municipal Election. Provide guidance and direction to temporary and part-time Election staff and volunteers.

• Provide organized and proactive assistance with planning and organizing all aspects of election roll-out
• Recruit approximately 2000 Election Day staff
• Organize and assign election staff to more than 150 voting locations
• Organize and ensure all staff receive appropriate training and election worker information
• Assist in organizing and participating in training sessions for election workers
• Conduct audits of proposed voting locations while checking accessibility and technological requirements
• Liaise and coordinate with School Boards; draft and present voting location agreements
• Create voting location profiles and floor plans; order voting location supplies and manage supplies inventory
• Assist with the organization of Advance Voting and Election Day activities
• Assist with overseeing operations and procedures during Advance Voting days and Election Day
• Assist with candidate nomination and third party advertiser registration process
• Review candidate endorsement forms and post candidate and third party advertiser contact information to Brampton Votes website
• Organize Candidate Information Night as well as other public/staff information sessions community engagement and outreach events
• Participate in mock elections
• Provide internal and external customer service ensuring City staff candidates and residents receive up to date information regarding voter directories candidate information election staff records voting times and locations as well as key updates for the Brampton Votes website
• Maintain election databases
• Liaise and coordinate with third party Voters List processing vendor to ensure system meets the Citys needs
• Liaise and coordinate with Elections Ontario to update voting subdivision boundaries
• Participate in review of ballots
• Participate in review and testing of voter notification letters
• Assist in creating and preparing training manuals and materials
• Maintain knowledge of collective agreements City policies and practices legislation regulations and Standard Operating Procedures (SOPs)
• Coordinate payment for election staff
• Perform additional related tasks as required

SELECTION CRITERIA:

EDUCATION:

• High school (Grade 12) graduation plus an additional program of up to one year or equivalent in Office Administration or equivalent

EXPERIENCE:

• Over one year up to and including two years of related experience.

REQUIRED LICENCE CERTIFICATION:

• Valid non-probationary Ontario class G drivers licence.

OTHER SKILLS AND ASSETS:

• Previous experience associated with municipal elections considered an asset.
• Knowledge of Municipal Regional Provincial and Federal Governments and applicable Legislations
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Detail oriented well organized and able to multi-task a variety of tasks and activities meeting conflicting priorities and timelines
• Analytical skills for complex problem solving
• Ability to work independently or as part of a team.
• Ability to work with minimum supervision in a fast paced flexible challenging progressive environment.
• Knowledge of MS Office and Web applications.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview: Our recruitment process may be completed with video conference technology. LI-AA

Applicants who do not meet the educational requirements but have direct related experience may be considered.

As part of the corporations Modernizing Job Evaluation project this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available. *Hybrid until January 5 2026.

If this opportunity matches your interest and experience please apply online quoting reference #23 25 by October 17 2025 and complete the attached questionnaire. We thank all applicants; however only those selected for an interview will be contacted. The successful candidate(s) will be required as a condition of employment to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process applicants will be invited to complete a self-identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. Should you wish to opt out of completing the survey please select prefer not to answer as a response to each question. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity equity and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

Please be advised the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicants responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings interview dates) it is imperative that applicants check their email regularly. If we do not hear back from applicants we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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