Executive Assistant to CEO

Job Description Summary

Under the direction of the Chief Executive Officer (CEO) of MUSC Health this position is responsible for the coordination of activities and information flowing to and from the CEOs office. Specifically the Executive Assistant to the CEO will be responsible for managing multiple tasks and projects with competing priorities and deadlines screening and prioritizing communication from external and internal sources organizing and maintaining the administrative operations for the CEO and serving as the liaison representing the CEO to individuals of the public and MUSC Health.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type

Regular

Cost Center

CC003734 COL - Administration (DMC)

Pay Rate Type

Salary

Pay Grade

Health-28

Scheduled Weekly Hours

40

Work Shift

Job Description

Under the direction of the Chief Executive Officer (CEO) of MUSC Health this position is responsible for the coordination of activities and information flowing to and from the CEOs office. Specifically the Executive Assistant to the CEO will be responsible for managing multiple tasks and projects with competing priorities and deadlines screening and prioritizing communication from external and internal sources organizing and maintaining the administrative operations for the CEO and serving as the liaison representing the CEO to individuals of the public and MUSC Health.

Job Responsibilities:

Uses judgment in assessing the urgency and relevance of problems and matters brought to the CEO.

Establish and maintain effective working relationships and act as a liaison with MUSC Healths executive leadership team Board of Directors committee members officials affiliated organizations patients and their families members of the local health care community and the general public.

Compiles edits and prepares documents correspondence and presentations. Independently creates and edits draft material processes final documents and arranges for distribution.

Proactively bring together appropriate people or resources to support the CEO in addressing the needs of MUSC Health.

Manage the CEOs schedule to include coordinating arrangements for the CEO and guests manage preparation materials for meetings equipment travel and expenses as necessary. Manages daily schedules aligning with current priorities and deadlines.

Ensures smooth operation of the CEO office through the efficient coordination of procedures and workflows.

Develop and maintain a system that alerts CEO of upcoming deadlines incoming requests and events.

Remain knowledgeable about strategic goals and issues of importance to the CEOs office in order to make informed decisions in all aspects of the job

Facilitate communication for the CEO with Boards senior leadership at MUSC Health.

Education: Bachelors Degree in Business Administration or related field. 5 years of relevant administrative support work experience may be considered in lieu of degree in addition to experience below.

Work Experience: 5 years of experience providing executive level support required. Experience supporting executives within the health care industry preferred.

Required Skills Knowledge and Abilities:

Ability to maintain confidentiality of any and all information encountered.

Proficient in advanced word processing and data management software programs. Experience with Microsoft Office Suite Professional.

Professional demeanor and ability to defuse sensitive situations in a calm manner

Ability to be self-directed in accomplishing the coordination and decision making responsibilities of this position with the ability to resolve issues independently.

Ability to communicate effectively and professionally both verbally and in writing to both internal and external customers.

Ability to establish and maintain effective working relationships with all parties.

Additional Job Description

Education: Bachelors Degree or equivalent Work Experience: 2-4 years

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program please click here: Experience:

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