Department Assistant (75)

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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

This position provides administrative support to several departments within the College of Arts Humanities and Social Sciences. Primary support is offered to the Humanities Applied Writing and English and Communication departments with direct backup support for Art Music and Theatre & Dance and occasional support for Public and Environmental Affairs Democracy and Justice Studies and Psychology. Responsibilities include managing daily office operations purchasing and invoicing and assisting faculty and staff with various needs including travel assistance.

The Academic Department Associate serves as the primary point of contact for administrators department chairs faculty staff and external partners. A key aspect of this role is working collaboratively with other Academic Department Assistants and the Dean Assistant to ensure consistent efficient and high-quality support across the college. This includes coordinating on shared responsibilities providing backup when needed and contributing to a supportive team-oriented office environment.

In addition this position assists with search and screening recruitment processes within the college staying current with evolving policies and procedures.

The work hours for this position will be between 7:45 am - 4:30 pm Monday through Friday during the majority of the academic year with reduced hours between the months of April August.

Key Job Responsibilities:

• Coordinates projects and program components including scheduling and logistics unit workflow and identifies areas for process improvements

• Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures

• Serves as a primary point of contact for the department

• Monitors the department unit or program budget and expenses and may assist in the development of program budget and projections

• Identifies troubleshoots and resolves problems regarding technical systems and programs related to department operations

Department:

College of Arts Humanities and Social Sciences

Compensation:

Minimum compensation of $20.00 per hour.

This position is not exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

Required Qualifications:

• H.S. Diploma at time of application

Preferred Qualifications:

• Associate degree with experience in a higher education work environment

Conditions of Appointment:

Position is a 75% University Staff appointment. The work hours for this position will be between 7:45 am - 4:30 pm Monday through Friday during the majority of the academic year with reduced hours between the months of April August on the Green Bay position may have the option to work on-campusor a hybrid schedule subject to approved telecommuting request.

A criminal conviction investigation will be conducted on the finalist(s). In addition if the final selected candidate has prior work history within the last 7 years with Universities of Wisconsin a personnel file review check for employee misconduct will be completed. A six-month probationary period is required for this compliance with the Wisconsin Fair Employment Act the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this please contact Human Resources.

How to Apply:

Click the Apply button and follow the prompts on the screen.

Please be sure to complete all required fields and include all required documents before submitting your application. Once submitted you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions

• Resume

Application Deadline:

To ensure consideration please submit application materials by Thursday October 9 2025.

Contact Information:

If you have any questions need accommodations or submitted your application with missing materials call or email:

Human Resources

Phone:

Email:

The Successful Candidate

The successful candidate will be expected to work inclusively and respectfully within a diverse campus community and practice civility in the workplace. The University welcomes applicants who are dedicated to the appreciation and promotion of inclusivity and equity as crucial components in the pursuit of organizational excellence.

In addition the successful candidate will have strong oral written interpersonal and organizational skills demonstrated integrity and strong leadership and the willingness to work independently and as part of a collaborative team. The University invites applicants who are dedicated to enriching the quality of life for students and the community by embracing the educational value of diversity promoting environmental sustainability encouraging engaged citizenship and serving as an intellectual cultural and economic resource.

Benefit Details

The Universities of Wisconsin provides an excellent benefits package to meet the diverse needs of its employees. For benefits eligible positions this includes several health insurance options with annual deductibles as low as $250/individual and $500/family. Our benefits package also includes dental vision several life insurance options AD&D and Accident insurance and Flexible Spending and Health Savings Accounts. We participate in the Wisconsin Retirement System (WRS) where employer contributions begin immediately and employees are fully vested after 5 years of service. The Universities of Wisconsin also provides supplemental retirement savings programs including a 403(b) and Deferred Compensation.

In addition eligible employees receive several types of paid leave benefits which are prorated for employees working less than 100%. This includes 9 legal holidays 36 hours of personal holiday and between 96-130 hours of sick leave annually and paid parental leave. Eligible employees earn 13-27 days of vacation each year depending on years of service and employment type.

For more details please review the benefit quick guide linked below.

• UW System Employee Benefits Brochure

• Total Compensation Estimator

Employee Misconduct

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process. All final candidates must be asked prior to hire whether they have been found to have engaged in are currently under investigation for or left employment during an active investigation in which they were accused of employee misconduct sexual violence or sexual harassment. When obtaining employment reference checks these same misconduct sexual violence or sexual harassment questions must also be asked.

Confidentiality Statement

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See . sec. 19.36(7).

Annual Security Report

For more information regarding the University of Wisconsin-Green Bay and the surrounding area see ourCampus and Communitysection. For Campus Safety information see ourUniversity Police websiteand ourAnnual Security Report(for a paper copy please contact the Office of Human Resources at ). This report includes statistics about reported crimes as well as information about crime prevention and campus security policies and procedures.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.