Executive Assistant I 499948
Share
Job Location:
Toledo, OH - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Title: Executive Assistant I
Department Org: Medicine - 107570
Employee Classification: J1 - Salaried Full Time HSC
Bargaining Unit:Professional Staff Association
Primary Location: HSC C
Job Description:
This role is responsible for maintaining their leaders day-to-day schedule and long-term calendar. Preparing and gathering from colleagues across the division and university a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the executive with important internal and external stakeholders. Completing (or distributing/tracking progress on) action items arising from workflow; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the office. Will often be the first point of contact to multiple constituencies including members of the Presidents Cabinet and Deans Trustees of the University as well as donors volunteers and prospects that are the focus of UToledos advancement mission. Responsible for providing analytical support project coordination and supervision to support staff.
Responsible for appropriately navigating highly sensitive and confidential information in cooperation with and for the executive. Will develop familiarity and cultivate professional relationships with senior administrators at the university. This is essential to their responsibility for anticipating and troubleshooting routine and unique matters that arise.
Minimum Qualifications:
Qualifications and Experience:
Bachelors 1 years of progressive responsible Administrative or secretarial experience for management or 3 years of progressively responsible administrative experience or support in lieu of education.
Skills:
Proficient in Microsoft Office (Word Excel Outlook PowerPoint Teams) and Adobe Acrobat.
Ability to download and perform basic analysis of data from University of Toledo databases.
Ability to handle confidential matters with discretion.
Strong interpersonal written and verbal communication skills.
Excellent organizational and problem-solving skills.
Commitment to customer service and inclusive excellence.
Ability to work with a diverse group of people at all levels of the organization.
Preferred Qualifications:
Conditions of Employment:
To promote the highest levels of health and well-being the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position.
Equal Employment Opportunity Statement:
The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment educational programs or activities on the basis of race color religion sex age ancestry national origin sexual orientation gender identity and expression military or veteran status disability familial status or political affiliation.
The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect.
The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application or for testing or interviewing please contact HR Compliance ator between the hours of 8:30 a.m. and 5 p.m. orapply online for an accommodation request.
Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
