Admissions Office Assistant- Temporary

Exeter, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Purpose

Supports the Admissions Departments goal to recruit the finest students. Supports in the Welcoming Assistant role to greet visitors to campus and connect them with their tour guides. Provides exceptional verbal and written communication for families going through the admissions process through email by phone or in person. Completes accurate and efficient data entry.

Creates a welcoming environment to all visitors at Phillips Exeter Academy. Assisting in organizing and managing the student admissions ambassador program with other members of the department.

This is a temporary position 30 - 40 hours a week starting October 2025 through the end of January 2026.

Job Responsibilities

Responsible for assisting applicants and families with questions received via telephone email or in person in a timely accurate professional and welcoming manner in regards to the admissions process.
Assesses incoming documentation against admissions guidelines.
Performs accurate data entry into systems for all processes.
Confidently works in Microsoft Office at an intermediate level; especially in Outlook.
Supports the advisor team in responsibilities for key areas that may include:

Communications
Event Management
Alumni Relations
Program Relations
System Integration
Exception Handling
Reporting and Analytics

Provides a professional and welcoming experience to all visitors.
Ensures a professional appearance of Bissell House.
Active team member in coordinating the student ambassador program.
Performs other duties as assigned.

Knowledge Skills and Competencies

Education

College degree or equivalent combination of education and experience preferred.

Experience

3 years experience working with the public in a service capacity.
Experience working both independently and as a team member.
Knowledge of and familiarity with the school and campus highly preferred.
Experience working with adolescents in an educational setting preferred.

Skills & Knowledge

Strong interpersonal skills with ability to develop and maintain collegial relationships.
Excellent communication (written and verbal) skills.
Respect for diversity of identities and experiences an orientation toward equity and inclusion and cultural competency in all aspects of Academy life.
Demonstrated ability to work with students by building trust and credibility.
Excellent analytical and problem solving skills as well as a strong customer focus.
A strict adherence to confidential policies is required.
Ability to work independently and handle multiple priorities and deadlines simultaneously.
Proficient in MS Office.
Willingness and ability to learn additional applications as needed.
High degree of organizational skills with the ability to be flexible and multi-task with accuracy.
Ability to follow verbal and written directions maintain a professional demeanor and restraint at all times including stressful situations.

Additional Requirements

Successfully complete a criminal background check.

Position PurposeSupports the Admissions Departments goal to recruit the finest students. Supports in the Welcoming Assistant role to greet visitors to campus and connect them with their tour guides. Provides exceptional verbal and written communication for families going through the admissions proce...