Executive Assistant

Executive Assistant

We are looking for a proactive and energetic Executive Assistant who thrives in a fast-paced dynamic environment. The ideal candidate will have strong executive presence with excellent organizational interpersonal and communication skills. The ideal candidate will also have demonstrated experience interfacing with all levels of internal and external professionals managing complex calendars expense reporting and travel arrangements.

Position Description:

Executive & Administrative Support

• Interact with executives executive assistants and other professionals within client organizations.
• Acts as a liaison with other parts of the firm and outside clients firms and agencies including high-level staff such as CEOs presidents senior vice presidents and chiefs. Handle confidential and non-routine information and explain policies when necessary.
• Manage calendars and schedule complex appointments and meetings for executives and their teams.
• Coordinate the logistics of all travel arrangements for executives as assigned.
• Process and reconcile EVP and VP monthly expense reports accurately and timely.
• Prepare agendas presentations and meeting materials capture meeting minutes and track action items.
• Types and designs general correspondences memos charts tables graphs business plans proposals speeches PowerPoint presentations etc. Proofreads copy for spelling grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy.
• Maintain confidentiality of records including private health information.
• Answer telephone calls route calls and take messages as necessary.
• Provide excellent customer service and support to both internal and external clients.
• Take initiative to ensure tasks and projects are completed in an efficient and timely manner.

Project Management & Finance Support

• Assist with planning tracking and monitoring projects to ensure timely delivery and alignment with organizational goals.
• Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects which may include planning and coordinating multiple presentations disseminating information coordinating direct mailings creating brochures.
• Support project leads with timelines milestones deliverables and project documentation.
• Generate project updates reports and dashboards for leadership.
• Compile format and review financial data for accuracy support expense tracking invoice processing and budget monitoring.
• Maintain organized financial and project documentation; assist with audits and compliance requirements.

Office & Operations Support

• Ensure proper function and regular maintenance of all office equipment (copiers printers AV equipment etc.).
• Coordinate repair of equipment and assist with reinstalling computers and related equipment (monitors modems cables phones fax machines etc.).
• Maintain meeting room bookings and handle required set-ups for meetings.

Leadership & Professional Development

• Develop new ideas and take a leadership role on initiatives that enhance productivity improve efficiency or create new business opportunities.
• Support and collaborate with team members on projects and innovations.
• Attend professional networking events as a representative of the organization.
• Carry out other duties tasks and projects assigned.

Qualifications:

• 2-3 years of EA experience preferred
• Knowledge of general office machines and telephone system required
• Excellent written oral and interpersonal communication skills
• Detail-oriented self-starter and able to work well independently
• Strong customer drive and dedication to quality and success
• Flexible with work hours and able to work on evenings and weekends as needed
• Strong project and time management skills
• High level of proficiency in Microsoft Office programs (Outlook Word Excel and PowerPoint and Project Management) and experience with internet research.
• Valid Drivers License is required

Benefits:

At COPE Health Solutions our team members are the driving force behind our success so were proud to offer them competitive compensation and industry-leading benefits. Our rich benefits plan is designed to support your overall wellbeing both in and outside of work. Some of our teams favorite benefits include unlimited paid vacation a yearly stipend for child or household care a monthly gym allowance and bonus and our annual company retreat. To learn more about our benefits please visit

What We Do:

COPE Health Solutions is a national tech-enabled services firm with a population health management analytics software solution Analytics for Risk Contracting (ARC) collaboratively implementing proven products with payer and provider clients to power success in risk arrangements and development of the future workforce. Our multidisciplinary team provides payers and providers with the experience capabilities and tools needed to plan for design implement and support strategy development and execution. We are driven by our passion to help transform health care delivery align financial incentives to support population health management and build the workforce needed for value-based care.

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