Office Administrator
Office Administrator
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Job Description
Position Description:
The Office Administrator is responsible for overseeing daily office operations ensuring the smooth management of office supplies assets and special services to internal partners and clients. This role requires strong organizational skills and attention to detail to provide efficient procurement filing of payments records management and monitoring the performance of service providers in meeting their SLAs. The ideal candidate will be proactive highly organized and capable of managing multiple tasks related to office administration and logistics supplies.
Your future duties and responsibilities:
Office Management:
oMonitor and maintain office facilities ensuring they remain organized.
oManage contract and price negotiations with office vendors and service providers.
oCoordinate with external vendors and contractors for new office-related services and materials as the operation team requires.
oAddress partners queries regarding office management issues (e.g. stationery pantry & cleaning supplies and general housekeeping)
oEnsure the office environment is safe and compliant with health and safety standards.
Office Supplies Management:
oMaintain an inventory of office supplies and equipment ensuring items are properly stocked and available for staff.
oOrder restock and replenish office supplies as defined staying within budget.
oTrack and manage the usage of office supplies and suggest cost-saving measures when necessary.
oSet up and maintain systems for ordering and receiving office materials.
Filing of Payments & Purchase Orders:
oProcess and track payments for office-related purchases ensuring accurate records are kept.
oFile and maintain records of invoices receipts and purchase orders related to office supplies assets and services.
oCoordinate with the finance department to ensure timely processing of payments.
oKeep track of outstanding payments and follow up as necessary.
Purchasing & Asset Management:
oOversee the procurement process for office equipment furniture and other assets.
oMaintain an accurate inventory of office assets ensuring proper documentation for purchases and disposals.
oAssist in evaluating suppliers and vendors to ensure cost-effectiveness and reliability.
oTrack warranties servicing and repairs for office assets and equipment.
Record-Keeping & Filing Systems:
oImplement and maintain efficient filing and archiving systems for office-related documents including payment records purchase orders contracts security and maintenance logs.
oEnsure all documentation is filed and archived accurately per company records retention policies.
oMaintain the Teams digital records and documents using the company tool (Sharepoint).
General Administrative Support:
oAssist in organizing office events meetings and conferences ensuring necessary supplies and materials are available.
oProvide additional administrative support as needed such as providing driving services to Admin and Facilities Team related tasks and activities.
Required qualifications to be successful in this role:
Experience in Administrative logistics Inventory Management Supplies Vendor Coordination/Negotiation MS Office Suite ID Creation is required.
Proficient in MS Office Suite (Word Excel PowerPoint)
Strong written and verbal communication skills
Strong organization interpersonal multi-tasking and problem-solving skills
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to skill set level geographic market experience and training and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range in British Columbia is $45000 - $75000.
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Skills:
- Project Management Office
What you can expect from us:
Together as owners lets turn meaningful insights into action.
Life at CGI is rooted in ownership teamwork respect and belonging. Here youll reach your full potential because
You are invited to be an owner from day 1 as we work together to bring our Dream to life. Thats why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our companys strategy and direction.
Your work creates value. Youll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas embrace new opportunities and benefit from expansive industry and technology expertise.
Youll shape your career by joining a company built to grow and last. Youll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
At CGI we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer being able to perform your best during the recruitment process is important to us. If you require an accommodation please inform your recruiter.
To learn more about accessibility at CGI contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.
Come join our teamone of the largest IT and business consulting services firms in the world.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
