Executive Assistant NanoSi
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
About the Opportunity
Job Summary:
The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks facilitating communication and contributing to the overall efficiency of the institutes operations.
Minimum Qualifications:
- Bachelors degree or equivalent experience.
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational and multitasking skills with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook Teams and SharePoint). Proven ability to learn new technological resources as needed.
- Ability to handle confidential information with discretion.
- Demonstrated ability to work effectively in a fast-paced and dynamic environment.
- Strong writing editing proofreading skills attention to detail and follow-through skills are essential as well as flexibility a positive attitude and the ability to work efficiently in a busy environment.
- Familiarity with university systems and procedures is advantageous.
Job Duties:
Administrative Support (60%):
- Manage the Directors calendar schedule appointments and coordinate meetings ensuring optimal use of time and resources.
- Handle correspondence emails and phone calls on behalf of the Director providing timely and professional responses.
- Prepare documents reports and presentations ensuring accuracy and consistency.
Communication and Coordination (20%):
- Act as a liaison between the Director and internal and external stakeholders maintaining positive and professional relationships.
- Assist in drafting and proofreading communications including emails memos and reports.
- Coordinate communication and information flow within the institute ensuring timely dissemination of key updates.
Documentation and Reporting (10%):
- Maintain accurate records of meetings communications and administrative activities.
- Prepare reports and presentations as requested by the Director summarizing key information and data.
Meeting and Event Coordination (5%):
- Coordinate logistics for meetings workshops and events attended or hosted by the Director.
- Prepare meeting agendas take minutes and follow up on action items as needed.
- Assist in coordinating travel arrangements for the Director and visitors.
Financial and Resource Management (5%):
- Assist in managing budgetary and financial matters including tracking expenses and processing financial documents.
- Collaborate with relevant departments to ensure the availability of resources for the institutes activities.
Position Type
TemporaryAdditional Information
Northeastern University considers factors such as candidate work experience education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.
Pay Rate:
29.00Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Founded in 1898, Northeastern is a global, experiential, research university built on a tradition of engagement with the world.
