Research Administrator III Department of Psychiatry

As a Research Administrator III youll serve as a trusted partner to faculty investigators managing complex research projects from conception through completion. Youll work alongside passionate researchers committed to advancing our understanding of mental health conditions and developing innovative treatments.

Grant Management:

• Responsible for overseeing the development and preparation of grant/contract applications.

• This individual will be responsible for assuring all department proposals are routed for department approval liaising with the College of Medicine other Colleges and the Division of Sponsored Programs.
• This individual will assist in completing university and agency forms; reviewing all grant applications prior to submission ensuring that all technical requirements of the funding agency are complete accurate and appropriately formatted.
• This position will work directly with the funding agency collaborating UF departments or collaborating institutions administrators as well as assisting faculty and residents in identifying possible funding sources for their research programs.
• Negotiating research contracts.
• Partners with departments website manager for publishing of the departments research web page and performing other related duties as assigned.
• Work in and set up grant funding and awards in UFIRST.
• Ensuring all budgetary commitment and compliance requirements are followed.
• Confer with investigators and campus administrators to ensure that any changes or corrections are processed as needed.
• Analyze expenses develop cost projections and provide financial tracking and fiscal control to fulfill university and sponsor reporting requirements.
• Serve as a liaison between research faculty and UF core offices as well as consortium sites to facilitate a close working relationship for the duration of the award or agreement.

Administration Research:

• Promotes and facilitates both clinical and basic science research for the Department of Psychiatry in conjunction with College of Medicine and the Division of Sponsored Research.
• Provides expertise and advice to faculty and to department and college administrators regarding funding policies rules and regulations.
• Provides the faculty information on sources of grant funding through federal state and private sector organizations/agencies.
• Advises faculty on long-term financial viability of individual sponsored projects. Prepares special reports as requested or required of the department Chair and/or Director.
• Maintain and facilitate agenda communication and follow up for Research Leadership Meetings with Department Chair Director and Division Chiefs.
• Provide the research leadership with quarterly new proposal/award reports work to develop or revise department policies that relate to research.
• Scheduled quarterly meetings with research faculty to review all sources of funding.
• Coordinate annual review of research space report for department review and approval.
• Review communications from NIH and other federal and state agencies to share with research faculty and staff.
• Liaison with administrative and fiscal team to support all research faculty and staff.

Supervision and General Administrative Responsibilities:

• Supervises the following positions Fiscal II and Research Administrator II staff. Meets regularly with them and monitors their performance provided help and feedback as needed. Provides or arranges for training and cross-training and completes performance appraisals.

Bachelors degree and three years of experience in grant and contract administration; or an equivalent combination of education and experience.

• Masters degree; Experience with Grants and grant writing.
• Previous research experience.
  Knowledge of publishing negotiating research contracts and working with the Internal Review Board.
• Post award experience and/or finance and accounting experience preferred.
• Proficiency with research databases and statistical written and verbal communication abilities.