Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position : Executive Assistant
Working Schedule : 8a-5p EST
Salary Range :$1400-$2000 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Summary
We are seeking a proactive highly organized Executive Operations Partner and Executive Assistant to be the primary source of executive leverage for our CEO and COO. The core purpose of this role is to free up executive time by owning high-impact operational and administrative functions ensuring efficiency discipline and smooth workflow. While you will coordinate critical financial logistics your main focus will be on executive support process management and communication ownership in our fast-paced entrepreneurial environment.
Key Responsibilities
Executive Leverage & Operational Discipline (Primary Focus)
- Calendar & Inbox Management: Proactively own and manage the CEO/COOs calendars and inboxes prioritizing essential communications scheduling internal/external meetings and ensuring all parties are prepped.
- Meeting Ownership: Prepare executive agendas gather necessary materials attend key leadership meetings capture detailed notes and action items and ensure timely follow-through.
- Documentation & SOPs: Own the creation drafting and organization of Standard Operating Procedures (SOPs) and internal policies maintaining a centralized up-to-date knowledge library.
- Communication: Draft edit and manage high-stakes internal and external communications on behalf of the executives.
Financial & Administrative Coordination (Support Function)
- Financial Coordination: Coordinate essential financial logistics including preparing data for payroll processing drafting/sending franchise invoices and collating necessary financial data for external bookkeepers.
- Logistics & Administration: Coordinate executive travel logistics manage expense reporting and handle general administrative tasks with exceptional attention to detail.
- Special Projects: Support special projects and initiatives that require cross-functional coordination and meticulous organizational skills.
Qualifications & Skills
- Experience: 3 years of proven experience as an Executive Assistant ideally supporting 23 executives simultaneously.
- Executive & Operational Mindset: Demonstrated ability to provide executive leverage and operate with a strong sense of initiative and anticipatory thinking in a fast-paced fluid and entrepreneurial environment.
- Organizational Mastery: Exceptional organizational and multitasking abilities with a proven track record of bringing order to complexity.
- Communication: Outstanding verbal and written communication skills capable of drafting high-quality documents and emails.
- Process-Oriented: Experience in drafting organizing or maintaining business processes policies or documentation.
- Technology Proficiency: High proficiency in Google Workspace (Calendar Docs Sheets Slides Inbox/Gmail).
- Integrity: High level of integrity and ability to manage sensitive confidential information with the utmost discretion and professionalism.
Preferred Qualifications
- Previous experience in a business or finance-related support function.
- Experience with QuickBooks for data entry/coordination purposes.
Employment Type
Full Time
