Contract Closeout Specialist
Contract Closeout Specialist
Posted on :
04-10-2025
Employer Active
1 Vacancy
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
04-10-2025
Job Description
Job Description:
Education Requirements:
- Bachelors Degree
Experience be substituted for a degree:
- 3 years of contract closeout experience bachelors degree OR 6 years of contract closeout experience.
Required Years of Experience:
- 3 years of contract closeout experience bachelors degree OR 6 years of contract closeout experience.
Security Clearance Requirement:
- Secret
Position Overview Summary:
- Wits Solutions Inc. (WITS) is an SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal State Local and commercial customers.
- At WITS we believe in working not for our clients but with them. This is why right from the beginning our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.
- Wits Solutions is looking for a Contract Closeout Specialist to join our team supporting our government customer contract support requirements.
Responsibilities:
- Demonstrate the following: Experience and knowledge to provide high- level administrative support by conducting research preparing statistical reports handling information requests and performing functions such as preparing correspondence receiving visitors arranging conference calls and scheduling meetings.
- Work with professional Contracting Officers and being well versed in all aspects of contract management including requirements definition solicitation preparation price justification negotiation and award and administration of contracts.
- Dealing effectively and ethically with change complexity and problem solving.
- Obtaining initial and recurring education training.
- Ability to accomplish the following: Assist CO in administrative duties related to acquisition operations.
- Support of contract closeout de-obligation of Un-obligated Obligation(ULO)/Undelivered Orders(UDOs)and other post-award contract administrative services.
- Auto-closeout actions digital imagining of contracts and acquisition related documentation for contracting correspondence.
- Proofread records forms documents and sort contract records. Be familiar with the Department of Defense Contract Closeout Guidebook.
- Ability to use Electronic Data Access (EDA) Wide Area Work Flow(WAWF) and my Invoice applications contained within the Procurement Integrated Enterprise Environment (PIEE). Coordinate with the Defense Finance and Accounting Service (DFAS)and other paying activities to obtain payment histories of invoices and vouchers and validate status of payments/invoices.
- Coordinate with the Defense Contract Audit Agency(DCAA)and Defense Contract Management Agency(DCMA)to verify audit status and/or final project acceptance by the Government. Request and obtain missing documentation required for closeout follow up with information requests from internal/external customers and assist with in queries regarding contract closeouts.
- Prepare closeout documents for Contracting Officer approval.
- Inputted-obligations into the contract writing system preparing draft DD Form 1594s release of claims memos for record and any other documentation deemed necessary by the Government to perform contract closeout.
- Coordinate with the Contracting Officer(CO)Contracting Officer Representative(COR)and Financial Management(FM) and appropriate business/vendor to obtain required information and signatures.
- Take inventory and physically account for all close-out files pending close-out and closed out files in retention.
- Maintain an inventory identifying the date file is received into close-out and file location.
- Provide a complete inventory report identifying the contract number number of folders associated with contract and file location and identify status of contract whether in closeout pending closeout or closeout in retention.
- Input accurate details into the Contract Closeout SharePoint Tracking System. Keep all SharePoint items up-to-date with file location date changes inventory data and all other required fields on entry forms.
- File records of status emails to internal/external customers and any other information or documentation as it specifically relates to the close-out IAW DoD Contract Closeout Guidebook.
- Store all contract related files and correspondence in folders labeled in accordance with local procedures.
- Assist with review of audit findings from the Defense Contract Audit Agency(DCAA)and assist with research to support the Contracting Officers final determination preparing draft responses and correspondence for Contracting Office approval.
- Maintain a tracking list of all contract close-out identifying the total number of close-out pending close-out and close-out in retention ensuring the list includes the contract number assigned contractor support current status and any other information.
- Update and maintain the tracking list on a share drive or database accessible to the Government.
- Inventory identify track and prepare closed out files for the staging process in accordance with contract retention policies and regulations(ie DoD Contract Closeout Guidebook FAR).
- Place files ready for staging in properly secured design at ed location and labeled boxes for transport to the storage facilities in the local area.
- Notify the Government when files are required to be transported to the storage facility when a minimum of five (5) boxes are ready for transport.
- Inventory track and maintain a report of contracts in retention at the warehouse and ready to be destroyed in accordance with FAR close out retention periods.
- Prepare files ready for destruction in properly secured and labeled boxes for transport to the shred/burn facilities in the local area and input the updated inventory items in the SharePoint Warehouse Inventory Tracking system.
- Notify the Government quarterly of the number of boxes ready to be destroyed
Required Skills Qualifications and Experience:
- 3 years of contract closeout experience bachelors degree OR 6 years of contract closeout experience.
- Expertise in MS Office applications such as Word Excel and SharePoint.
- Must be an American citizen and able to obtain an active T1 public trust background check.
Physical Requirements:
- Must be able to sit at computer for extended periods of time.
- Must be able to lift at least twenty pounds.
Equal Opportunity Employer Veteran/Disabled
Equal Opportunity Employer Veteran/Disabled
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
