Administrative Project Coordinator Transplant Admin Full Time 8 Hour Days (Exempt) (Non-Union)

The Administrative Project Coordinator provides analysis and complex administrative support to the Transplant Department and is responsible for managing and anticipating the needs of this very busy office. This role requires initiative and sound decision-making with the goal of achieving clear communication efficient office operations analytic support and effective assistance to the addition this position provides specialized professional support services in the administration of projects analyses and assignments. Coordinates a variety of research and/or administrative projects including planning budgeting organizing research and delivery of services. Collaborates with project stakeholders from across various departments to achieve project goals. This role requires attention to detail problem-solving self-management and business knowledge to communicate and work effectively with organizational leadership client groups and vendors.

Essential Duties:

• Independently creates presentations analyses reports letters memos documents and graphs in an accurate easy to read format within the agreed upon time frame requested utilizing appropriate programs such as Microsoft Word Excel PowerPoint MS Project and Visio.
• Develop project plan manage deadlines and budgets while identifying project risks issues and dependencies.
• Manage the day-to-day operational aspects of the project including scope schedule resources.
• Provide clear reporting of project status across all projects including timelines milestone tracking budget status issue identification and resource management.
• Evaluates effectiveness of project direction schedules activities etc. Recommends and implements project activities and/or modifications of project activities and/or schedules as necessary to ensure achievement of project goals and objectives.
• Build analysis data visualizations and multi-functional reporting that provides critical support to the operations and decision-making of the organization.
• Anticipates travel needs of executive and independently coordinate complex travel arrangements typically involving multiple changes and destinations based on understanding of executives availability and obligations.
• Analyze data identify trends patters and relationships and extract meaningful insights.
• Provide analysis and recommendations for process improvements.
• Manages executives complex calendar providing organized accurate proactive scheduling of meetings which are often fluid and changing.
• Organizes and expedites flow of work through supervisors office and/or administrative department. Initiates follow-up action. Serves as resource to others on departmental and University procedures or in the resolution of moderate to complex problems or issues. Interacts with University offices and/or supervisors subordinates to facilitate communications and information exchange.
• Composes and produces a variety of business correspondence reports confidential documents and/or forms and related materials or guides the work of other staff who produce these materials. Reviews and signs as authorized.
• Maintains relationships throughout the organization and with external contacts to complete project assignments or for information exchange.
• Researches gathers organizes and summarizes data for project and/or administrative reports and/or activities. Analyzes data presents results and makes recommendations on presentations of project and/or administrative reports.
• Responsible for composition formatting editing and appropriately disseminating a wide range of non-routine complex and highly confidential communication materials. Prepares all correspondence according to company guidelines for signature by executive (i.e. brand and logo compliance) proof reading materials for consistency accuracy grammar and spelling.
• Develop and maintain strong relationships with internal and external stakeholders including vendors.
• Proven ability to be flexible in a dynamic work environment.
• Ability to work independently and exercise discretion and judgment in job performance.
• Performs other duties as assigned.

Required Qualifications:

• Req Associates Degree

• Req 3 years Directly related project or administrative experience

• Req Solid communication and interpersonal skills to communicate effectively and diplomatically with all levels of staff verbally and in writing.
• Req Strong project management and organizations skills.
• Req Detail oriented individual with a high level of accuracy.
• Req Working knowledge of Microsoft Office applications such as Word Excel and Powerpoint.
• Req Must be able to create visual interpretations of data for presentation purposes.
• Req Must be able to analyze situations identify problems and recommend solutions.
• Req Ability to use sound judgment in responding to issues and concerns.
• Req Ability to use discretion and maintain confidentiality.

Preferred Qualifications:

• Pref Bachelors Degree

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at or by email at. Inquiries will be treated as confidential to the extent permitted by law.

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