Administrative Assistant (Non-Civil Service-Police Department)
Administrative Assistant (Non-Civil Service-Police Department)
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Salary Not Disclosed
1 Vacancy
Job Description
Position will be open until filled.
We are currently seeking: An Administrative Assistant to join our this role you will provide skilled administrative support to assigned management personnel.
Your responsibilities will include:
- Coordinates administrative operations for area of assignment.
- Prepares and processes various types of correspondence reports and other documentation.
- Answers screens and directs incoming calls; documents and distributes phone messages.
- Provides information and assistance to the public.
- Responds to inquiries regarding departmental operations policies programs events and/or services.
- Performs various data entry duties including updating and maintaining departmental records files filing systems and databases.
- Coordinates travel and registration accommodations for employees.
- Creates schedules and posts daily social media content ensuring consistency with department messaging and community engagement goals.
- Hours: Monday through Friday 8am to 5pm.
- Regular and timely attendance is required.
The above duties are not intended to serve as a comprehensive list of all duties performed by all employees in this classification only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional position-specific duties.
Requirements and Skills:
- Customer service standards and protocol.
- Must be skilled in providing administrative support to management and/or other departmental personnel.
- Preparing and processing various types of correspondence and other documentation.
- Verbal and written communications skills for accurate dissemination of information within the Department City and State offices.
- Establishing and maintaining cooperative working relationships with other staff City departments outside agencies community organizations contractors vendors and the general public.
MINIMUM QUALIFICATIONS:
Education and Experience:
- High School Diploma or equivalent; AND two years experience as an administrative assistant; OR an equivalent combination of education and experience.
- This is a security sensitive position. Successful candidate will be subject to an extensive background investigation which include credit history.
Required Licenses or Certifications:
- A Texas Driver License with a good driving record is required.
- Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
Physical Demands / Work Environment:
- Work is performed in a standard office environment.
- Subject to sitting for extended periods of time standing walking bending reaching and lifting of objects up to 25 pounds.
Job postings may be withdrawn at any time at direction of the City Manager.
Employment Type
Full-Time
