Education Coordinator

Who is USP

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates with the worlds leading health and science experts to develop rigorous quality standards for medicines dietary supplements and food ingredients. At USP we believe that scientific excellence is driven by a commitment to fairness integrity and global collaboration. This belief is embedded in our core value of Passion for Quality and is demonstrated through the contributions of more than 1300 professionals across twenty global locations working to strengthen the supply of safe high-quality medicines worldwide.

At USP we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship professional development and leadership opportunities. Our partnerships standards and research reflect our belief that ensuring broad participation in scientific leadership results in stronger more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair merit-based selection processes that enable the best scientific mindsregardless of backgroundto contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Education Coordinator is a hands-on non-supervisory position responsible for providing logistical planning and administrative support for international and domestic USP Education courses. This position provides intensive meeting planning scheduling project leadership superior customer service and coordination of the custom pages for our online registration system.

How will YOU create impact here at USP

As part of our mission to advance scientific rigor and public health standards you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity regulatory excellence and evidence-based decision-making to ensure health systems worldwide can rely on strong tested and globally relevant quality standards.

Additionally USPs People and Culture division in partnership with the Equity Office invests in leadership and workforce development to equip all employees with the skills to create high-performing inclusive teams. This includes training in equitable management practices and tools to promote engaged collaborative and results-driven work environments.

The Education Coordinator has the following responsibilities:

Supports the Supervisor USP Education Operations with all administrative and logistical details related to the development and delivery of course programs to include site faculty content developers materials purchase orders and invoices.
Coordinates USP Education course development and other special projects and keeps the Manager and Sr. Director USP Education apprised of progress.
Creates tracks and manages detailed project plans for multiple projects.
Communicates project status to internal customers and vendors/consultants on a regular basis.
Proactively identifies obstacles brings them to project sponsors attention and works to resolve them.
Routes materials through approvals as needed.
Writes purchase orders and contracts/statements of work obtaining necessary USP signatures and providing copies of fully executed contracts to all parties for outsourced work.
Maintains tracker of purchase order expenses and revenue from Learning Management System (LMS).
Maintains course catalog data in concert with ongoing content development activities.
Coordinates the logistical aspects related to external courses such as: registration transportation reservations vendor management meeting space specifications A/V and materials shipment lab materials food and beverage requirements and accommodations for faculty.
Provides support for USP Education course registration for webinars domestic face-to-face courses and courses in the European region as well as other international regions as needed.
Moderates live online and classroom courses.
Edits recorded webinars and webcast videos for on-demand offerings.
Assists the Manager USP Education Operations on the production of course training materials (e.g. workbooks flash drives or CDs badges sign-in sheets certificates) and ensures high quality consistency and timely production.
Assists customers with questions and issues and monitors the USP Education phone/voicemail and e-mail inbox.
Provides the final course evaluation summary reports to the instructor(s) content developers Subject Matter Expert(s) (SMEs) and USP Education staff. Manages the review of all evaluations with the USP Education team.
Tracks course requests for current courses and potential new courses and keeps the USP Education team abreast of updates.
Performs other duties and special projects as assigned.

Who is USP Looking For

The successful candidate will have a demonstrated understanding of our mission commitment to excellence through inclusive and equitable behaviors and practices ability to quickly build credibility with stakeholders along with the following competencies and experience:

Bachelors degree in business or a related field with a minimum of three (3) years of relevant experience; or an Associates degree with a minimum of four (4) years of directly relevant experience; or a high school diploma with a minimum of five (5) years of progressively responsible experience in education operations project coordination or a similar administrative support role.

Additional Desired Preferences

Knowledge of adult (science-based) educational programs and how health science organizations and associations develop coordinate and manage such programs is highly preferred.
Proficient in MS Word Excel and PowerPoint.
Experience with the Cornerstone OnDemand LMS platform is highly preferred.
Knowledge of HTML coding is preferred.
Experience with Adobe Premier Pro is highly preferred.
Experience with Planview is preferred.
Experience with software programs to manage contracts and invoices is helpful.
Basic knowledge of the pharmaceutical biotechnology or healthcare industry preferred.
Excellent communication skills: verbal written and interpersonal. Exceptional organizational skills and strong attention to detail is required.
Must possess strong time management skills and the ability to think critically and problem-solve.
Must possess a proactive results-oriented focus toward work and product deliverables.
Ability to handle multiple priorities in a fast-paced environment.
Ability to prioritize tasks in order of deadline and importance.
Ability to work globally with colleagues and customers from different cultures.

Supervisory Responsibilities

None this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company-paid time off and comprehensive healthcare options to retirement savings you can have peace of mind that your personal and financial well-being is protected.

Compensation

Base Hourly Range: USD $29.54 $36.87 per hour.
Target Annual Bonus: % Varies based on level of role.

Individual compensation packages are based on various factors unique to each candidates skill set experience qualifications equity and other job-related reasons.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Required Experience:

IC